Procurement Assistant
Procurement Assistant
Location: Washington, DC (Hybrid: 3 days in-office / 2 days remote after onboarding)
Role Overview
Are you detail-oriented, proactive, and passionate about the inner workings of luxury interior design? Zoe Feldman Design is looking for a dedicated Procurement Assistant to become a vital part of our Washington, DC team. In this dynamic role, you will be the backbone of our procurement process, ensuring that every piece of our high-end residential projects—from initial order to final installation—is managed with precision and care. You’ll collaborate closely with our Procurement team and talented design teams, playing a crucial role in bringing sophisticated design visions to life. If you thrive in a fast-paced environment and take pride in seamless execution and problem-solving, we’d love for you to join our team.
Why Join Zoë Feldman Design
At Zoë Feldman Design, we believe that exceptional design is built on a foundation of collaboration, thoughtfulness, and meticulous execution. As part of our team, you will play a key role in bringing high-profile luxury residential projects to life while working alongside top-tier designers, architects, contractors, and artisans. We foster a refined, supportive studio culture where your initiative is valued, your professional growth is mentored, and your contributions make a tangible impact every day.
- High-Impact Projects & Growth: Assist procurement across multi-million-dollar luxury residential projects while learning from and collaborating with leading industry professionals.
- Competitive Compensation & Bonuses: Enjoy a competitive base salary with performance-based bonus opportunities (historically 12%–20% of base salary).
- Hybrid Flexibility: Balance studio life and remote work with a flexible hybrid schedule (3 days in-office / 2 days remote) following onboarding.
- Generous Time Off: Recharge with starting 30 combined days of PTO and paid holidays per year.
- Professional Development: Invest in your continuous learning with up to $2,000 in annual professional development reimbursement.
- Comprehensive Health & Wellness: Access employer-sponsored medical, dental, and vision insurance, plus an employer-paid One Medical membership.
- Financial Security: Plan for the future with a 401(k) matching up to 3.5% of total compensation, along with flexible HSA, FSA, and commuter benefit options.
Skills & Qualifications
- Bachelor’s degree in Business, Supply Chain, Interior Design, or a related field preferred
- 0-2 years of experience in procurement, logistics, operations, or a related role, preferably within an interior design or architecture firm
- Familiarity with interior design procurement processes and terminology
- ClickUp (or other project management software) experience preferred
- Studio Designer experience preferred
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple orders and priorities simultaneously
- Clear written and verbal communication skills
- Proactive, solution-oriented mindset
- Ability to follow established processes while identifying issues and escalating appropriately
- Collaborative team player with a supportive, service-driven approach
Key Responsibilities
Installation & Delivery Preparation
- Prepare projects for upcoming installations by tracking all items throughout production and shipment
- Monitor orders from placement through delivery to the workroom, warehouse, or office
- Work closely with receiving warehouses to ensure all delivered items are received, checked in, and documented accurately
- Manage received packages and notify design teams when items are ready for inspection
- Assist design teams and the Procurement Manager with scheduling deliveries as needed
Order Management & Tracking
- Assist with order management, including processing, tracking, and managing purchase orders
- Update order status and tracking information in Studio Designer accurately and consistently
- Keep project teams informed of major delays or procurement-related concerns
- Flag discrepancies, damages, or issues for review by the Procurement Manager
Inventory Management
- Maintain and manage all ZF inventory, including adding new items and removing sold or reallocated products
- Update Studio Designer with new inventory items and status changes
- Communicate available inventory to design teams and promote reuse or resale across client projects
- Maintain organized, accurate records of unused or in-stock products
Team Collaboration & Support
- Work closely with the Procurement Manager to support studio-wide procurement operations
- Coordinate with project teams to ensure procurement needs are met efficiently
- Contribute to consistent procurement standards and workflows across the studio
Errands & On-the-Ground Support
- Help keep the office package space and offsite storage unit organized
- A valid drivers license is required
- Access to a car is strongly preferred
Physical Requirements
- Ability to lift and carry packages, samples, or materials up to 30 lbs as needed
- Ability to stand or move for extended periods while receiving, inspecting, or organizing deliveries
- Ability to travel occasionally to warehouses, workrooms, or project sites
- Ability to communicate clearly with warehouse staff, vendors, and internal teams in both office and on-site environments
About Us
Zoe Feldman Design is a luxury interior design firm headquartered in Washington, DC, with a growing presence in New York City. We provide full-service residential design nationwide, from interior architecture through final installation.
Our work is rooted in classical design principles with a modern sensibility, and we prioritize sustainability and thoughtful craftsmanship throughout every phase of the design process.
Zoe Feldman Design is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.