Procurement Clerk

Position Overview

We are seeking a highly organized, detail-oriented Procurement Clerk with a strong focus on purchasing and cost control to join our team. This role is responsible for overseeing procurement-related activities, ensuring the accurate and timely processing of purchase orders and vendor invoices, maintaining reliable financial records, and providing accounting support across multiple business operations.

Key Responsibilities

• Create purchase orders as requested and route invoices for coding, approval, and payment.

• Coordinate with operational and departmental contacts to verify that goods/services have been received before processing PO goods/services receipts.
• Proactively follow up with vendors to obtain outstanding invoices and ensure timely payment processing and PO closeout.
• Work closely with Accounts payable and vendors to provide prompt customer service.
• Resolve discrepancies that arise during invoice/PO receipting.
• Route new vendor information to be added into the ERP system and ensure accurate contact and payment information.
• Process inventory receipts in the ERP system, ensuring materials are accurately received and recorded in a timely manner.
• Maintain spreadsheet of active equipment rentals and related information for monthly accrual.
• Month-end reconciliations, including identifying and adjusting for equipment hour variances.
• Conduct annual fixed asset inventory audit
• Identifies and resolves problems and inconsistencies, determining appropriate corrective procedures.
• Provide accounting support to field personnel.
• Collaborate with team members to identify and implement process improvements and efficiencies within the department and the broader organization.
• Assist with internal and external audits as assigned.
• Willingness to work outside standard business hours as needed for month-end close or special initiatives.
• Support additional projects and initiatives as assigned to improve departmental operations.

Education & Experience

• Associate degree in business, accounting, or a related field preferred
• 2 years of experience in procurement, accounting, or related field.
• Experience with accounting or ERP software (e.g., Viewpoint or similar platforms)
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, Teams).