Procurement Co-Ordinator

• Problem Solving
• Problem Solving
• Communication

Financial Metrics/Operational Duties

• Process and issue purchase orders based on approvals.
• Ensure that all purchase orders are accurate, complete, and comply with internal policies.
• Track the status of open orders and follow up with suppliers to ensure timely delivery.
• Assist in identifying and evaluating suppliers based on cost, quality, and reliability.
• Communicate with suppliers to request quotes, confirm orders, and resolve any issues related to deliveries or invoicing.
• Assist in monitoring inventory levels to ensure an adequate supply of materials and avoid stockouts.
• Coordinate with warehouse staff to ensure smooth flow and storage of goods.
• Maintain accurate procurement records, including supplier information, contract details, and order histories.
• Update and manage the procurement database, ensuring timely and accurate information is available for reporting.
• Coordinate with the finance department to ensure timely payment to suppliers.
• Assist in preparing reports on procurement activities, including budget forecasts, purchase order status, and supplier performance.
• Track procurement metrics and suggest improvements based on data analysis.
• Ensure procurement activities are compliant with company policies, legal requirements, & industry standards.
• Manage BEE-compliant suppliers as per the company’s BEE strategy and maintain a supplier base that meets required BEE ratings.
• Work closely with other departments, such as finance, warehousing, sales and operations, to ensure the smooth flow of procurement processes.
• Provide support to the Line Manager and collaborate with the sales and the sales administration team.
• Assist with Ad Hoc tasks as required.

People

• Performance must be tracked by yourself, and the onus is place on you to set-up performance review meetings with the Line Manager.

Compliance, risk and quality

• Ensure 100% compliance with company policies and procedures.
• Adhere to 100% compliance with health and safety regulations.
• Ensure 100% compliance with relevant laws and regulations.
• Save all work, templates, and records monthly and yearly for audit, enquiry, or investigation purposes.
• Produce high-quality, neat, logical, and easy-to-follow work/templates/financial models with substantiated facts and no numbers in formulas.
• Save and back up final versions and documents chronologically.
• Declare all gifts and avoid accepting kickbacks, reporting any instances immediately.
• Declare any conflicts of interest upfront.

Growth and new markets/products

• Assist with projects as directed.
• Follow measures and steps to achieve short, medium, and long-term company goals.
• Develop and maintain key customer relationships.

• A minimum of 1 -2 years’ experience within a procurement, purchasing, or administrative support roles.
• Must have a valid South African driver’s license.
• Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).