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JAXS PTE. LTD.

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Procurement Coordinator

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Job Summary

The Procurement Coordinator supports daily procurement operations across multiple outlets, ensuring timely ordering, accurate documentation, and effective coordination with suppliers and internal teams.

Key Responsibilities

1. Purchase Order (PO) Management

  • Prepare and generate Purchase Orders using the FoodRazor system

  • Ensure accuracy of items, quantities, pricing, and delivery schedules

  • Submit POs for approval and send to suppliers on time

  • Monitor order status and ensure timely processing

2. Supplier Coordination

  • Liaise with suppliers on:

  • Order confirmations

  • Delivery schedules

  • Shortages or substitutions

  • Follow up on delayed or incomplete deliveries

  • Communicate updates to relevant outlets (Kitchen / Café / Operations)

3. Invoice & Documentation Control

  • Perform basic checks on PO vs Invoice vs Delivery

  • Flag discrepancies (price differences, missing items, incorrect quantities)

  • Maintain proper and organized documentation for record-keeping

4. Outlet Coordination

  • Support outlets in submitting orders accurately and on time

  • Ensure compliance with procurement SOP (no unauthorized or off-system ordering)

  • Assist outlet staff with basic system usage when required

5. Data & Record Management

  • Maintain and update:

  • Supplier contact list

  • Price lists

  • Delivery schedules and cut-off timings

  • Ensure all procurement records are accurate and up to date

6. Inventory & Reporting Support

  • Assist in stocktake and inventory data entry when required

  • Support tracking of consumption and wastage

  • Highlight irregularities or unusual ordering patterns

7. Ad Hoc Duties

  • Perform any other duties as assigned to support procurement and operations if needed.

Requirements

  • Minimum 1–2 years of experience in procurement, purchasing, or administrative role (F&B experience preferred)

  • Familiar with Excel / Google Sheets

  • Detail-oriented with good organizational skills

  • Strong follow-up and communication skills

  • Able to work in a fast-paced environment and manage multiple tasks

  • Experience using procurement systems (e.g., FoodRazor or similar)

  • Experience handling suppliers in F&B / catering / hospitality

  • Basic understanding of inventory or stock management

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