Procurement Coordinator

Open 17d

ERP System Operation & Document Entry

PR Review & Conversion: Review internal purchase requisitions (PR) and verify budgets and inventory in ERP before converting to purchase orders.
PO Creation & Data Entry: Input details including description, specification, price, delivery date, and Incoterms accurately into the ERP system.
PO Change Order Processing: Execute purchase order revisions (PO Revision) in ERP when delivery dates change or prices are adjusted.
GR & PO Reconciliation: Coordinate with warehouse personnel for receiving and verify items and quantities between goods receipts (GR) and POs in ERP.

Internal Cross-Functional Communication & Coordination

Collaborate with accounting and finance to conduct three-way matching (PO, GR, and Invoice) in ERP for payment processing and reconciliation.

Supplier Management & Development

Source and develop potential suppliers that meet the company's quality standards.
Conduct supplier sourcing, price comparison, negotiation, and contract management.
Execute annual supplier evaluations and performance reviews to maintain strong partnerships.

Procurement Execution & Tracking

Issue purchase orders based on requirements and closely monitor delivery schedules.
Handle expediting and contingencies such as shipment delays, quality non-conformance, or product returns.
Manage goods receipt inspection and process related shipping documents.

Administration & System Maintenance

Maintain and update Master Data in ERP (e.g., supplier master files, item pricing, and safety stock levels).
Handle logistics and administrative tasks including import/export customs clearance and shipment arrangements.

See also