Procurement Excellent Specialist

The Procurement Excellence Specialist sits within the Procurement department and supports the development, improvement and consistent application of procurement processes, tools, reporting and governance across Arelion on a global scope. The role contributes to procurement excellence by supporting process standardisation, data accuracy, system usage, documentation, stakeholder communication and continuous improvement initiatives. As a team member reporting to the Director of Procurement, the position helps ensure that procurement activities are efficient, compliant, transparent and aligned with business needs.

Responsibilities

• Support invoice cleansing activities by reviewing invoice data, identifying inconsistencies, missing information or mismatches against purchase orders, contracts and supplier records.
• Coordinate with Procurement, Finance, Delivery and suppliers to resolve invoice cleansing issues and ensure invoice information is accurate, complete and ready for processing.
• Create, review and maintain Purchase Orders in line with approved procurement requests, agreed commercial terms, supplier documentation and internal approval requirements, ensuring that purchase orders are raised accurately and on time to support business and delivery needs.
• Monitor Purchase Order accuracy and completeness, including supplier details, pricing, quantities, amounts, cost allocation, delivery references and supporting documentation, and proactively correct any gaps before order release or invoice matching.
• Own and support invoice dispute management by investigating disputed invoices, actively contacting suppliers for clarification or corrected documentation, coordinating with internal stakeholders, tracking resolution status and driving timely closure of open disputes.
• Proactively follow up with suppliers on missing purchase order references, incorrect invoice data, price or quantity deviations, delivery confirmation gaps and other blockers preventing invoice approval or payment processing.
• Escalate recurring or unresolved Purchase Order and invoice dispute issues to the relevant Procurement, Finance, Delivery or business stakeholders, while maintaining clear records of actions taken, supplier responses and agreed next steps.

Requirements

SPECIFIC AREAS OF EXPERTISE

• Good understanding of procurement processes, purchase order lifecycle, supplier data, invoice matching and invoice dispute resolution
• Hands-on experience with Purchase Order creation, validation of commercial details, cost allocation, supplier references and supporting documentation
• Ability to support invoice cleansing by identifying mismatches, missing data, incorrect references, pricing or quantity deviations and other processing blockers
• Strong stakeholder coordination skills across Procurement, Finance, Delivery, business requestors and suppliers
• Strong accuracy, analytical thinking and attention to detail when working with procurement, supplier, invoice and purchase order data
• Good documentation, reporting and tracking skills, including maintaining clear records of open actions, supplier responses and dispute resolution status
• Good IT knowledge and confidence working with procurement, finance, ERP and workflow systems, including Salesforce where applicable

SOFT SKILLS

• Good team player with the ability to work collaboratively across functions
• Accurate, structured and detail-oriented
• Excellent communication skills, including confidence in actively contacting suppliers and internal stakeholders
• Proactive problem solver with ownership mindset and ability to drive open issues to closure
• Flexible and open to process changes, system improvements and new ways of working
• Strong planning and organising skills, with ability to prioritise multiple Purchase Order, invoice and dispute tasks
• Good decision-making abilities and confidence to escalate recurring or unresolved issues when needed
• Self-disciplined and able to work independently while keeping stakeholders informed

Benefits

This role offers the opportunity to grow professionally, build valuable skills, and contribute to meaningful outcomes. It also provides a supportive environment where individuals can develop their strengths and make a real impact.