Procurement Executive (Marine Fuels and Lubricants

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Manage the end-to-end procurement of marine lubricants for vessels worldwide, ensuring timely and cost-effective supply.
Review vessel requisitions, verify requirements, and coordinate with approved suppliers on product availability and delivery schedules.
Prepare purchase orders, obtain the necessary approvals, and monitor order fulfilment through to delivery.
Coordinate with suppliers, vessel managers, and operational stakeholders to ensure smooth delivery of lubricants and bunker services.
Review delivery documentation, supplier invoices, and supporting records to ensure accuracy before payment processing.
Build and maintain strong relationships with suppliers to ensure service quality, reliability, and continuous improvement.
Support bunker operations, including coordinating bunker deliveries and monitoring supplier performance.
Review bunker quantity survey reports, fuel quality test reports, and laboratory analyses to identify discrepancies or quality concerns.
Investigate operational issues, fuel quantity or quality discrepancies, and coordinate with suppliers to resolve claims where required.
Conduct vessel visits and inspections to verify compliance with bunker delivery procedures and operational standards.
Support internal audits, inventory reconciliation, and continuous improvement initiatives relating to fuel and lubricant management.
Prepare reports, analyze operational data, and recommend improvements to procurement and bunker operations.

Diploma in Supply Chain, Marine Engineering, Maritime Studies, or a related discipline with at least 5 years of relevant maritime experience; or
Experience in marine fuel, lubricants, procurement, bunker operations, or technical fleet support.
Good understanding of procurement processes, supply chain management, and maritime operations.
Strong analytical skills with proficiency in Microsoft Excel for data analysis and reporting.
Proficient in Microsoft Office applications, including Outlook, Word, and PowerPoint.
Good communication and stakeholder management skills, with the ability to work effectively with suppliers, vessel personnel, and internal teams.
Knowledge of fuel quality standards, bunker operations, or marine laboratory reports will be an advantage.
Experience with Power Automate, data analytics tools, or process automation is advantageous.
Able to work independently, manage multiple priorities, and respond effectively to operational requirements in a fast-paced environment.

See also