Procurement Executive

Nostra is a leading Managed Service Provider (MSP) in Ireland, dedicated to delivering advanced IT solutions that enable businesses to build reliable, secure, and scalable IT foundations. With a commitment to continuous improvement, we serve a diverse range of industries, providing exceptional services that empower our clients to focus on their core business goals.

Reporting to the Procurement Manager, the Procurement Executive will lead day-to-day purchasing and inventory operations across Dublin, Cork and Galway. The role owns purchasing workflows, supplier coordination, inventory planning, order expediting, reporting and data quality in Microsoft Dynamics 365 Business Central, while supporting sourcing, savings, process improvement and audit-ready controls.

Nostra has offices in Dublin (HQ), Galway, Cork and Belfast. This role will be based in our Dublin office.

Responsibilities:

Procurement Operations and Buying:

• Coordinate and prioritise purchase requirements against customer commitments, stock needs, availability and urgency.
• Ensure purchase orders are accurate, approved, issued promptly and progressed through acknowledgement, delivery, receipt and invoice resolution.
• Act as the first operational escalation point for urgent purchasing, supplier and delivery issues.
• Obtain and challenge quotations, assessing price, specification, availability, warranty, lead time, delivery and total cost.
• Support RFQs, sourcing, supplier consolidation, negotiations, savings and cost-avoidance initiatives.

Supplier and Inventory Management:

• Manage day-to-day supplier relationships, delivery commitments, shortages, backorders, commercial queries and corrective actions.
• Plan replenishment and stock transfers using demand, customer commitments and agreed stocking parameters.
• Monitor aged, excess, obsolete, slow-moving and unallocated stock and recommend actions.
• Support stock counts, reconciliation, serial-controlled equipment, returns, warranty claims, RMAs and stock adjustments.
• Provide occasional cover in company storerooms, including goods receipt, stock handling and inventory control activities.

Systems, Financial Control and Reporting:

• Maintain accurate purchasing, inventory, vendor and item data in Microsoft Dynamics 365 Business Central.
• Investigate and resolve purchase order, receipt, invoice and credit-note discrepancies with Finance, suppliers and internal requestors.
• Monitor open and overdue orders, supplier performance, inventory exceptions, operational risks, savings and cost avoidance.
• Provide accurate reporting to the Procurement Manager and Finance leadership.

Governance and Improvement:

• Ensure compliance with procurement policies, approval controls and documented procedures.
• Support ISO 9001-aligned processes, audits, corrective actions, training and audit-ready records.
• Maintain practical work instructions and implement approved improvements to recurring issues.

Requirements:

• Minimum four years experience in procurement, purchasing, supply chain or inventory operations.
• Hands-on experience managing purchase orders end to end, supplier quotations, delivery issues and commercial queries.
• Strong knowledge of ERP-based purchasing and inventory processes; Microsoft Dynamics 365 Business Central experience is advantageous.
• Strong Microsoft Excel, operational reporting and exception-analysis capability.
• Experience in inventory control, replenishment, stock reconciliation, returns and purchasing controls.
• Ability to manage competing priorities across multiple stakeholders and locations.
• Willingness and flexibility to provide occasional storeroom cover as operationally required.
• Clear, professional written and verbal communication.

Benefits:

• Generous Professional Development Budget.
• Company Pension.
• Health Insurance.
• Wellness Benefit.
• On-site Gym.
• Health & Fitness Benefit.
• Employee Assistance Program.
• Company Events.

At Nostra we value our people. We are a passionate team committed to doing our best, our values are trust, accountability, expertise, people, integrity, and empathy. These values form a central part of our recruitment process. Nostra is an equal opportunity employer committed to diversity and inclusion.