Procurement Head - Infrastructure & Luxury Sourcing

JOB DESCRIPTION

Position Title: Procurement Head

Superior Position Title: Group Head - Real Estate & Infra

Grade / Level: 07/A

Division / Department: Real Estate and Infrastructure

Location: Pune

1. JOB PURPOSE

Business Context:

Job Purpose: Procurement Head at our company to strategically direct, govern, and execute the end-to-end procurement lifecycle for large-scale institutional construction campus developments alongside bespoke, high-value, ultra-luxury residential projects for High-Net-Worth Individuals (HNIs). This position is accountable for balancing heavy civil infrastructure scale with white-glove global retail sourcing, optimizing multi-crore capital expenditures, and establishing a zero-defect supply chain by implementing procurement software and digital tools.

2. ORGANISATIONAL CHART

Comments:

- The role would provide procurement oversight for the Campus Project, L&D Project and other.

- Note: the incumbent in the role will also manage all procurements at the KP-59 property and all Family properties.

3. PRINCIPAL ACCOUNTABILITIES

Accountabilities Major Activities % of Time:

1. Strategic Infrastructure Sourcing and Risk Assessment:

- Formulate and govern macro procurement frameworks for bulk civil commodities including structural steel, cement, Ready Mix Concrete (RMC), external glass facades, and extensive MEP/HVAC layouts.

- Structure and evaluate macro turn-key work packages, construction agreements, and logistics contracts to enforce clear delivery timelines.

- Scale and maintain a reliable, audited database of industrial suppliers to achieve continuous material availability on-site.

- Building long-term procurement plans based on business needs.

- Leading vendor evaluation, negotiation, and long-term supplier partnerships.

- Evaluating vendor performance and fostering strong partnerships.

- Identifying and mitigating supply chain vulnerabilities.

- Conducting risk assessments for suppliers and key materials.

2. High-End Boutique & Luxury Sourcing:

- Directly establish procurement networks to import ultra-premium finishings including Italian marble, high-end automation setups, architectural fixtures, and customized interior woodwork.

- Function as the principal strategic interface alongside top-tier design consultants, global design houses, and others to track down rare design components.

- Design and implement stringent pre-dispatch visual and structural inspections at global factories to protect custom orders from damage or defects.

3. Cost Optimization, Risk Control & Value Engineering:

- Execute value engineering audits on architectural plans through consultants to integrate alternative raw materials that drop baseline capital consumption while preserving structural integrity and design language.

- Securing favorable commercial terms and value-added benefits.

- Managing spend through analytics and process improvements.

- Coordinate complex international logistics, oceanic freight forwarders, custom clearing lanes, and dynamic duty frameworks to control hidden import expenses.

- Mitigate raw material price volatility through forward contract frameworks and volume-backed pricing locks.

- Provide input, guidance and solutioning to address exceptions related to logistics, integration and coordination in expansion plans.

- Keep the big-picture view of aligning Infrastructure, facilities management and compliance requirements, and seek opportunities for collaboration, improvements and to minimize issues related to inter-dependencies.

- Collaborating with finance, projects and other leaders to forecast demand.

4. Projects & COE:

- Leverage analytics, identify and drive projects through COE for improving operational efficiency, driving innovation and building capability within the function.

- Track project milestones and provide guidance during project execution and resolve challenges/ issues/ escalations, if any.

- Carry out thorough project evaluations and assessments to identify areas for improvement and implement necessary corrective measures.

- Implementing procurement software and digital tools.

5. Governance, Contractual Compliance & Leadership:

- Enforce flawless adherence to corporate policies, internal audits, statutory rules, and import/export regulatory standards.

- Lead, evaluate, and mentor a high-performing team of commercial procurement experts and luxury sourcing executives.

- Identify and create development opportunities for team members to enhance functional knowledge.

- Provide leadership and guidance to the project team, fostering a collaborative and high-performance work environment.

- Structuring, reviewing and governing agreements.

- Ensuring compliance with legal, ethical, and organizational standards.

- Creating policies and processes for seamless purchasing operations.

MAJOR CHALLENGES:

- Meeting the expectations and desired level of services.

- Scouting for the right material/ machinery within the stipulated time.

- Taking a holistic perspective of quality, cost and time requirements for certain decisions.

- Balance the expectations of businesses and drive delivery of Project/s.

4. DECISIONS:

Decisions made by job holder:

- As per the defined authority matrix created by Board of Directors.

- Approvals within the budgets defined and decision matrix.

- Contract price finalization and variation order settlement with vendors.

- Opex and capex in conjunction with other stakeholders.

- Negotiation of price, SLAs and other commercial/ service terms with vendors.

- Evaluation of vendors' performance.

- Payment approval for vendors basis DOA.

- Performance management, compensation recommendations, training recommendations, leave sanctioning and other administrative responsibilities.

- Staffing and de-staffing plans.

Recommendations to or approval by superior:

- Inputs towards KP-59 and other family properties' budgeting.

- Deviations from existing budgets, plans and guidelines w.r.t.

- Inputs towards interior execution.

5. INTERACTIONS:

Internal Interactions:

- Stakeholders - To discuss budgeting and cost implications of current and future plans.

- Function Heads - To ensure right support for project deliveries.

- Project Managers - to review the project deliveries.

External Interactions:

- Service providers/ vendors - To build relations, negotiate pricing, terms and conditions for services.

- Auditors - To ensure compliance at all our company properties and offices.

- Govt. Authorities - for compliance non-adherence cases.

6. DIMENSIONS:

Financial Dimensions:

- Annual Turnover Target/ Man Hours Target: ~INR 10000 Cr. (Campus Project); ~INR 300 Cr. (L&D Project).

- Operating Budget: INR 6000 CR.

Other Dimensions:

- Geographies: Mumbai, Pune.

7. SKILLS AND KNOWLEDGE:

Educational Qualifications:

- Minimum Requirement: Bachelor of Commerce or a Bachelor's degree in Engineering.

- Preferred Qualification: Master's in Business Administration (MBA) focusing on Supply Chain Management, Materials Management, or Operations.

- Enterprise Resource Planning systems (SAP MM, SAP ARIBA, Oracle, or Microsoft Dynamics 365).

Functional Skills & Behavioral Skills:

- Strong knowledge of office related, general and infrastructure procurement.

- Excellent project management skills, including effective planning, organizing and prioritizing tasks.

- Proficiency in material management software and cost estimation software.

- Experience with contract negotiations and claims management.

- Proficient in automated digital procurement pipelines, e-tendering software, and advanced project analytics tools.

- Strong financial understanding and experience in project budgeting and cost control.

Relevant and total years of Experience:

- 12 - 15 years of experience in procurement with ERP Systems like SAP MM, SAP ARIBA.

- At least 5 years of experience in infrastructure procurements like HVAC, Gensets, and interior rollouts.