Procurement & Logistics Assistant
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Summary
The Procurement & Logistics Intern serves as a vital support asset for the VISTA Initiative, facilitating essential operations in procurement, logistics, inventory control, and asset management. This position offers an ideal entry-level platform for individuals seeking to develop hands-on expertise in supply chain dynamics within the context of humanitarian and development work.
Responsibilities
- Prepare and organize procurement documentation for efficient filing and retrieval.
- Gather and structure competitive quotations from various suppliers.
- Act as a liaison to facilitate clear communication with vendors and service partners.
- Process purchase requests, generate purchase orders, and manage associated paperwork.
- Oversee stock levels and ensure accuracy in inventory record-keeping systems.
- Receive, inspect, and document incoming goods and supplies.
- Monitor asset locations and maintain up-to-date records regarding asset maintenance.
- Coordinate logistical arrangements for internal meetings, training sessions, and field operations.
- Manage transportation and delivery schedules as directed.
- Maintain a systematic and organized filing system for all procurement and logistics materials.
- Adhere strictly to the VISTA Initiative's established procurement and logistics protocols.
- Execute additional tasks and duties as assigned by the direct supervisor.
Requirements:
- Strong organizational skills with the ability to manage multiple documentation tasks.
- Proficiency in handling supplier communications and gathering quotations.
- Attention to detail for accurate record-keeping and inventory management.
- Understanding of basic logistics and supply chain procedures.
- Ability to follow established organizational protocols and guidelines.
- Capacity to perform assigned duties with minimal supervision while maintaining high standards.