Procurement Officer
NewBe an early applicantWe are looking for a Procurement Officer with strong automation and process-improvement skills to join our construction team.
This is not a conventional procurement role where the focus is only on purchasing and supplier coordination. We are looking for someone who understands procurement processes and can identify opportunities to automate manual procurement, documentation, approval, invoice and transaction workflows.
The ideal candidate will work closely with the procurement and construction teams to understand how processes are currently being handled, identify repetitive/manual tasks and develop practical automated solutions to make procurement faster, more accurate, transparent and scalable.
Programming experience is not mandatory, but a strong understanding of automation tools, AI-assisted workflows, Excel automation, workflow platforms or similar technologies is essential.
Key Responsibilities
- Manage and understand day-to-day procurement and purchase-to-pay processes.
- Review existing procurement workflows and identify repetitive manual activities.
- Design and implement automation solutions for procurement-related processes.
- Automate document processing, supplier information, purchase requests, quotations, purchase orders, invoices and related records.
- Explore ways to automate data extraction from invoices, quotations and other procurement documents.
- Improve approval and transaction workflows to reduce manual intervention and processing time.
- Develop automated tracking and reporting systems for procurement activities.
- Use AI and automation tools to improve procurement documentation and communication.
- Maintain accurate supplier, pricing and procurement master data.
- Work with the construction team to understand operational requirements and convert them into practical automated workflows.
- Integrate different tools and systems where possible to eliminate duplicate data entry.
- Continuously identify opportunities to improve efficiency, accuracy and control.
- Support the implementation and maintenance of automated procurement processes.
- Ensure appropriate checks and controls remain in place when automating financial and procurement transactions.
Requirements
- Previous experience in procurement, purchasing, supply chain, accounts payable or purchase-to-pay processes.
- Hands-on experience with automation is mandatory.
- Strong understanding of how procurement processes can be digitised and automated.
- Experience using automation, workflow or AI tools such as Power Automate, Make, Zapier, n8n, AI tools, Excel automation or similar platforms is highly desirable.
- Strong Excel skills, including advanced formulas, data handling and automation.
- Ability to analyse an existing manual process and design a more efficient automated workflow.
- Comfortable working with documents, structured data and transaction records.
- Strong attention to detail, particularly when dealing with invoices, purchase orders, supplier data and financial transactions.
- Ability to work independently and take ownership of process-improvement initiatives.
- Strong problem-solving and analytical skills.
- Experience in the construction industry or construction procurement environment is mandatory.
Benefits
- Opportunity to take ownership of procurement automation and digital transformation.
- Exposure to real-world construction procurement operations.
- Opportunity to work directly with management and operational teams.
- A role with significant scope for process improvement and innovation.
- Competitive salary based on skills and relevant experience.
As published by workable
First name, Last name, Email, Headline, Phone, Address, Photo, Summary, Resume
- Do you have experience in procurement, purchasing, supply chain, accounts payable or purchase-to-pay processes? yes / no
- How many years of experience do you have in procurement, purchasing, supply chain, accounts payable or purchase-to-pay processes? written answer
- Do you have experience in construction procurement or working with construction/project teams? yes / no
- Have you personally automated a procurement, purchasing, invoice processing or document-processing workflow? yes / no
- Please describe one procurement or finance process that you personally automated. What was being done manually, what tools did you use, and what was the result? (Answer is mandatory) written answer
- Which automation tools have you personally used? written answer
- Have you automated the extraction or processing of information from invoices, quotations, purchase orders or other PDF/documents? choose one
- If our team currently receives supplier invoices by email and manually enters supplier name, invoice number, date, amount, VAT and other information into Excel/system records, how would you approach automating this process? (Answer is mandatory) written answer
- How would you identify which parts of a procurement process should be automated and which parts should remain subject to human approval/checks? (Answer is mandatory) written answer
- Have you used AI tools to automate or improve business processes? yes / no
- How would you automate a procurement workflow involving Purchase Request → Approval → RFQ/Quotation → Supplier Selection → Purchase Order → Delivery → Invoice → Payment? (Answer is mandatory) written answer
- Do you have experience working with Excel automation, formulas, Power Query, macros/VBA, Python or similar tools? Please specify. yes / no
- Have you worked with APIs, integrations, webhooks or connecting different software/tools together? yes / no
- This role requires you to improve processes rather than simply follow existing procedures. Give an example of a process you identified as inefficient and how you improved it. (Answer is mandatory) written answer
- Are you comfortable learning new automation and AI tools independently when required? yes / no
- What is your current salary? (in AED)
- What is your expected salary? (in AED) written answer
- Are you currently based in Dubai, UAE? yes / no
- What is your visa status? written answer
- Can you join immediately? If no, what is your notice period? (In days)