Procurement Specialist (3239)

Summary:

The Procurement Specialist is responsible for executing procurement activities, sourcing suppliers, and managing the purchasing process to support Goodwill Industries of South Florida operations. This role ensures that goods and services are procured efficiently through established processes (ReqLogic and purchase orders), while maintaining cost control, quality standards, and timely delivery. This is a hands-on execution role, bridging Purchasing Coordinators and Buyers with day-to-day sourcing and vendor management responsibilities.

Key Responsibilities:

Procurement Execution & Purchasing

• Procure materials, supplies, equipment, and services required by internal departments
• Process requisitions and convert them into purchase orders within procurement systems
• Ensure purchasing decisions align with price, quality, quantity, and delivery requirements
• Track purchase orders, backorders, and deliveries to ensure on-time fulfillment

Supplier Sourcing & Vendor Management

• Identify, evaluate, and onboard new suppliers
• Obtain and compare multiple quotes for requisitions to ensure best value (aligned with internal requirements)
• Build and maintain strong relationships with vendors
• Resolve issues related to pricing, delivery delays, or product quality

RFQ / Bidding Support

• Support formal bidding processes for goods and services
• Analyze supplier quotes and recommend best options
• Assist in negotiations for pricing, terms, and conditions with suppliers

Inventory & Order Management

• Monitor inventory levels and demand to avoid shortages or overstock
• Expedite or defer purchase orders to maintain proper inventory levels
• Coordinate with warehouse and operations teams to ensure accurate receiving

Cross-Functional Coordination

• Work with internal departments to understand purchasing needs
• Collaborate with Buyers, Purchasing Coordinators, finance, and logistics teams
• Communicate order status and resolve issues in a timely manner

Compliance & Process Adherence

• Ensure all purchases go through proper approvals and ReqLogic workflow
• Follow procurement policies, procedures, and audit requirements
• Maintain accurate procurement records and documentation

Typical Deliverables

• Purchase orders and sourcing documentation
• Supplier quotes and comparison analysis
• Order status and tracking reports
• Vendor communication and issue resolution