Procurement Specialist

Procurement and Logistics Operations:

• Researching local and international suppliers for materials and services, and coordinating with them.

• Communicating with customs brokers and freight agents for managing import/export documentation and logistics services related to shipping.

• Ensuring timely delivery and customs clearance for shipments, while adhering to Saudi customs regulations (such as the "Fasah" platform, "Saber" system, etc.).

• Maintaining accurate records for procurement and managing supplier databases.

• Collaborating with internal departments (engineering, project management, finance) to ensure necessary support in procurement and logistics services at the right time.

• Adhering to internal procurement policies and applicable regulatory guidelines in the Saudi market.

• Preparing periodic reports on procurement status, shipment movements, and pre-qualification processes.

Inventory and Stock Management:

• Monitoring inventory levels and reconciling stock reports.

• Supporting the documentation of material inflow and outflow and its movement within the stock.

• Assisting in planning material requirements to avoid stockpile or shortages in critical projects.

• Coordinating with the finance department regarding inventory-related matters.

Pre-Qualification and Registration:

• Managing the pre-qualification process and registering with "Bullivant Arabia Limited" on digital platforms, and maintaining communication with these platforms for responding to inquiries, updating data, and providing required documentation, among other tasks.

• Preparing, coordinating, and submitting required documentation, including certifications, experience records, and health, safety, and environmental (HSE) policies.

• Responding to incoming inquiries through the platforms, and monitoring the registration status and renewal processes.

Skills

• Negotiation Skills: Ability to negotiate with suppliers to achieve the best price, highest quality, and most suitable payment and delivery terms.
• Market Analysis and Data: Evaluating price proposals, studying market trends, and analyzing costs to avoid financial waste.
• Contract Management: Drafting and reviewing contract terms and ensuring compliance with internal policies and local regulations.
• Technical Proficiency: Proficiency in procurement management software and ERP systems, and data management tools like Excel.