Procurement Specialist
Description
COMPANY OVERVIEW:
Facility Contract Services (FCS) is a Florida-based contract services company that employs and manages personnel for municipal clients. Our staffing services include administrative support, clerical, accounting, payroll, billing, accounts payable/receivable, purchasing, human resources, supervisory roles, utility services, water and wastewater plant operations, property and general services management, building and landscape maintenance, parks and recreation, and senior and community services. FCS specializes in municipal privatization through a task-based approach aimed at improving productivity and efficiency.
JOB SUMMARY:
Under supervised direction of the Assistant Purchasing Manager, this position performs professional work of advanced difficulty in the technical and administrative functions of the purchasing activities of the government. This position is responsible for the procurement of construction, supplies and professional services required by various departments.
RESPONSIBILITIES AND DUTIES:
- Procure or coordinate the procurement of construction, supplies and services, including architectural and engineering services, in accordance with all applicable federal, state and local laws, policies and procedures.
- Prepare highly technical and complex specifications, contracts and solicitation documents, including all related research and value analysis.
- Prepare and analyze competitive sealed proposals; Invitation for Bids (IFB), Requests for Letters of Interest (RLI), Request for Proposals (RFP), and Requests for Qualifications (RFQ).
- Review requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery. Recommend alternatives that would result in greater value.
- Confer with consultants, contractors and suppliers in order to acquaint them with procurement policies and procedures and to obtain information on required products and services.
- Negotiate with consultants and contractors regarding specifications, scope of work, prices, terms and conditions.
- Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, contract audits, negotiation of contract amendments, extensions and change orders.
- Assist in drafting, reviewing, and negotiating and routing contracts for execution.
- Provide guidance and assistance to other employees, as required.
- Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
- Engage in procurement planning with client departments. Routinely meet and communicate with client departments in order to identify and provide high quality service to meet client service delivery requirements on a timely basis. Provide accurate, complete and up-to-date information in a courteous, efficient and timely manner.
- Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary.
- Maintain the integrity of the public procurement process.