Procurement Specialist

Job Description

We are seeking a detail-oriented and organized Procurement & Accounts Payable Coordinator to support purchasing, invoice processing, supplier communication, and mailroom operations at the Elk River Campus. The ideal candidate will have working knowledge of SAP, accounts payable, procurement, or invoice-to-pay processes, along with strong communication and problem-solving skills.

Key Responsibilities

• Create and manage Purchase Requisitions (PRs) in SAP.

• Coordinate with business teams and Indirect Procurement to collect the information required for purchase requisition processing.

• Contact suppliers to obtain missing information and resolve invoice discrepancies.

• Monitor invoices in VIM daily and ensure timely resolution of payment blocks.

• Provide regular status updates and escalate critical issues when necessary.

• Support mailroom and shipping operations at the Elk River Campus.

• Receive, organize, and distribute incoming mail and packages.

• Record and stock incoming supplies to maintain inventory levels.

• Prepare outgoing mail and packages, ensuring accurate packaging and labeling.

• Receive visitors as needed and communicate with employees and staff.

Required Qualifications

• Working knowledge of SAP systems, Accounts Payable, Procurement, or Invoice-to-Pay processes.

• Strong organizational and problem-solving skills.

• Excellent attention to detail and follow-through.

• Strong written and verbal communication skills.

• Ability to work independently and manage multiple priorities.

• Proactive, results-driven approach with the ability to take initiative.

• Experience working with suppliers and cross-functional teams is preferred.

Ideal Candidate

The ideal candidate has experience in procurement support, purchase requisitions, invoice processing, accounts payable, or supplier coordination. Experience with SAP and VIM is particularly relevant, along with the ability to support basic mailroom, shipping, and inventory activities.

MINIMUM QUALIFICATIONS

• Strong organizational and problem-solving skills.

• Detail-oriented with excellent follow-through.

• Strong written and verbal communication skills.

• Ability to work independently and manage multiple priorities.

• Results-driven, proactive, and willing to take initiative without waiting for direction.

• Experience working with suppliers and cross-functional teams is preferred.

US Citizens only.