Procurement Specialist

Role Summary

The Procurement Specialist is responsible for sourcing materials and services, managing supplier relationships, processing purchase requisitions and purchase orders, negotiating pricing and delivery terms, monitoring supplier performance, and ensuring uninterrupted supply to support manufacturing operations. The role ensures procurement activities comply with company policies, quality standards, and cost objectives while supporting continuous improvement initiatives.

Role Responsibilities

· Source and evaluate local and overseas suppliers for direct and indirect materials.

· Issue RFQs/RFPs, analyse quotations, and negotiate pricing, payment terms, and delivery schedules.

· Create and manage Purchase Orders (POs) in the ERP system.

· Follow up on supplier order acknowledgements and on-time deliveries.

· Coordinate with Planning, Warehouse, Production, Engineering, QA and Finance to ensure material availability.

· Monitor inventory levels and expedite critical materials to prevent production shortages.

· Conduct supplier performance reviews based on quality, delivery, cost and responsiveness.

· Resolve supplier quality, delivery and invoice discrepancies.

· Support supplier qualification, onboarding and annual supplier audits.

· Maintain accurate procurement records, contracts and supplier master data.

· Identify cost reduction and supplier localisation opportunities.

· Prepare procurement KPIs and monthly management reports.

· Ensure compliance with company procurement policies and ISO quality requirements.


Role Requirements

· Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Engineering, or a related discipline.

· Minimum 3–5 years of procurement or purchasing experience in the semiconductor, electronics or manufacturing industry.

· Strong negotiation, analytical and supplier management skills.

· Experience using ERP systems (SAP, Oracle or Microsoft Dynamics).

· Good knowledge of Incoterms, import/export processes and inventory management.

· Proficient in Microsoft Excel, including Pivot Tables and VLOOKUP/XLOOKUP.

· Strong communication and stakeholder management skills.

· Able to work independently in a fast-paced environment and manage multiple priorities.

· Experience in ISO 9001 and supplier quality management is an advantage.

· Familiarity with semiconductor commodities such as raw materials, packaging materials, MRO items and capital equipment is preferred.