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Procurement Specialist (Direct Material)

About the Role

We are looking for an experienced Procurement Specialist (Direct Material) to manage end-to-end sourcing, purchasing, and import operations for the Food & Starch businesses.

This role is responsible for sourcing direct materials from local and overseas suppliers, negotiating commercial terms, managing Purchase Orders, coordinating import and customs-clearance activities, and ensuring materials are delivered on time and in compliance with company procedures.

The ideal candidate has strong hands-on experience in SAP MM, international procurement, import logistics, trade finance documentation, and supplier coordination. This position is suitable for someone who is highly organized, detail-oriented, resilient, and comfortable working in a fast-paced environment.

Key Responsibilities

Direct Material Procurement

• Manage end-to-end procurement activities from approved Purchase Requisition, RFQ, quotation comparison, supplier selection, Purchase Order issuance, order follow-up, and delivery completion.
• Source direct materials from qualified local and overseas suppliers.
• Negotiate pricing, payment terms, lead times, delivery conditions, and other commercial terms.
• Conduct quotation comparisons and cost analyses to support purchasing decisions.
• Maintain strong supplier relationships to ensure competitive costs, consistent quality, supply continuity, and on-time delivery.
• Identify alternative suppliers and sourcing options to reduce supply risks.

Import and Logistics Coordination

• Coordinate end-to-end import activities, including shipment planning, freight coordination, customs clearance, and inbound delivery.
• Work closely with overseas suppliers, freight forwarders, shipping agents, customs brokers, warehouses, and internal stakeholders.
• Monitor shipment schedules and proactively follow up on delayed or urgent deliveries.
• Ensure import activities comply with customs regulations and Incoterms 2020.
• Resolve shipment delays, customs issues, and documentation discrepancies.

Trade Finance and Import Documentation

• Prepare, review, and coordinate international trade finance documents, including Letters of Credit and Bank Guarantees.
• Review commercial invoices, packing lists, Bills of Lading, Certificates of Origin, insurance documents, and other shipping documents.
• Coordinate with Finance, banks, suppliers, and logistics partners to ensure document accuracy and timely payment processing.
• Maintain complete and accurate procurement and import records for audit and compliance purposes.

SAP and Procurement Operations

• Perform daily procurement transactions in SAP, particularly within the MM module.
• Create and manage Purchase Orders, amendments, order tracking, and procurement-related data.
• Ensure all purchasing transactions are accurate and comply with company procedures and approval requirements.
• Maintain accurate supplier, material, pricing, and purchasing information in the system.
• Support the use of digital and AI tools to improve procurement efficiency and data accuracy.

Urgent Sourcing and Supply Continuity

• Handle urgent and fast-track sourcing requests while maintaining procurement controls and quality standards.
• Expedite critical materials and shipments to prevent production interruptions or supply shortages.
• Coordinate with internal stakeholders to prioritize urgent requirements.
• Communicate potential supply, delivery, or documentation risks and follow through until issues are resolved.

Compliance and Internal Controls

• Ensure procurement activities comply with company SOPs, procurement policies, approval requirements, and internal controls.
• Maintain complete documentation for internal and external audits.
• Support procurement, supplier, quality, and financial audits by providing accurate records.
• Identify procurement, supplier, import, and logistics risks and recommend appropriate solutions.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, International Business, Procurement, or a related field.
• At least 5 years of experience in direct material procurement, international purchasing, import operations, or logistics.
• Experience in the food industry, food ingredients, starch, chemicals, packaging, commodities, or manufacturing industries is preferred.
• Proven experience working with local and overseas suppliers.