Procurement Team Leader
ROLE PURPOSE:
The Procurement Team Leader supports the Procurement Manager in executing the daily supply chain and logistics operations for the Balama Site. This role is responsible for coordinating the procurement team, ensuring the efficient flow of materials and services, maintaining accurate inventory data, and driving operational compliance with sourcing strategies. The Team Leader acts as the primary bridge between the procurement function and operational end-users, ensuring that site needs are met promptly and cost-effectively while upholding contractual and company standards.
DUTIES AND RESPONSIBILITIES:
Supervising Daily Procurement Operations: Overseeing the day-to-day activities of the procurement team, ensuring that purchase requisitions are processed efficiently and in line with approved budgets and timelines.
Inventory Control & Data Integrity: Maintaining and verifying inventory control data for the Balama Site, ensuring system accuracy (Pronto) for stock levels, material planning, and warehouse movements.
Logistics Coordination: Managing inbound and outbound logistics for the site, coordinating with freight forwarders and transporters to ensure timely delivery of equipment and materials to remote locations.
Warehouse & Materials Planning: Supervising warehouse operations, including receiving, storage, and issuance of materials, while proactively planning for future material requirements to avoid operational delays.
Supplier Performance Monitoring: Acting as the primary point of contact for resolving day-to-day supplier performance issues (e.g., late deliveries, quality discrepancies, documentation errors) and escalating complex problems to the Procurement Manager.
Contract Administration & Compliance: Monitoring the commercial execution of contracts, ensuring suppliers adhere to agreed terms (pricing, discounts, lead times). Managing the registration of new items in the contract system and maintaining contract records.
Sourcing Support: Supporting the Procurement Manager in the sourcing process by preparing proposals, gathering market intelligence, participating in commercial equalisation, and assisting in contract formalisation.
Stakeholder Communication: Communicating new contract releases and updates to key users, clarifying procurement processes, and resolving operational queries from business lines (LOBs).
Risk & Shortage Monitoring: Identifying potential supply risks and shortages, working with the supplier base to implement corrective actions, and reporting critical issues to the Procurement Manager.
Team Leadership & Development: Establishing and maintaining a motivated, high-performance team by providing clear direction, coaching, training, and performance feedback to procurement staff.
Process Improvement: Developing and managing small-scale improvement projects to enhance procurement efficiency, leveraging supplier relationships and internal feedback.
Participation in Management Forums: Representing the procurement team in operational performance meetings, capacity forums, and other LOB management meetings, contributing to solutions that affect site operations.
Contract Closure: Managing the formal and system-based (Pronto) closure of contracts upon completion, ensuring all obligations are met and documentation is archived.
Reporting & Data Analysis: Preparing regular reports on procurement activity, inventory levels, and supplier performance for review by the Procurement Manager.
EDUCATION, SKILLS AND EXPERIENCE:
Education: A recognised tertiary qualification in Supply Chain Management, Inventory Control, Business Administration, or a related field.
Experience: Minimum of 3–5 years of experience in procurement, supply chain, or inventory management, with at least 1–2 years in a supervisory or team lead capacity. Experience in remote African locations within the mining, oil & gas, or heavy industry sectors is essential.
Technical Knowledge: Strong mechanical and electrical background to understand technical specifications and equipment requirements for site operations.
Systems Proficiency: Demonstrable aptitude in MS Office Suite, particularly Excel (for data analysis and reporting) and Outlook. Advanced knowledge of end-to-end procure-to-pay systems, with Pronto experience being highly desirable.
Soft Skills: Strong leadership, problem-solving, and decision-making abilities. Excellent communication and interpersonal skills to coordinate between suppliers, internal teams, and senior management.
Language: Fluency in English (written and spoken) is required. Knowledge of Portuguese is an advantage given the operational context in Mozambique.