Procurement & Warehouse Officer

Job Summary:

The Procurement & Warehouse Officer will serve as a key liaison between departments, managing procurement activities in alignment with Standard Operating Procedures (SOPs). They will oversee the procurement process from requisition to delivery, ensuring compliance with policies and maintaining accurate records.

Responsibilities:

1. Coordination and Liaison
   
• Act as a key liaison between departments to fulfill their needs per defined SOPs.
  
• Receive and maintain up-to-date records of Purchase Requisitions from all departments.
  
2. Procurement Process
   
• Obtain quotations and prepare comparison statements.
  
• Obtain approval for all Purchase Requisitions as per Procurement SOPs.
  
• Issue Purchase Orders for approved Requisitions and quotations.
  
• Monitor delivery status for all Purchase Orders.
  
3. Inventory Management
   
• Verify inventory against Purchase Orders and vendor delivery notes.
  
• Manage defective products or non-compliant items.
  
4. Vendor Relations
   
• Conduct market surveys to identify potential new vendors.
  
• Maintain an updated database of vendor contact details.
  
5. Financial Transactions
   
• Follow up with vendors for invoices and payment terms.
  
• Submit invoices and related documents to Accounts Department.
  
6. Warehouse Management
   
• Manage warehouse activities, including inventory records.
  
7. Reporting
   
• Generate monthly reports of purchases, issued materials, and remaining inventory.
  
• Generate reports on processed Purchase Orders and delivery dates.
  
8. General Management
   
• Manage both Procurement and Warehouse departments per SOPs.
  
• Perform any other duties as assigned by the Head of Department.
  

Requirements

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
  
• Proven experience as a Procurement Officer or similar role.
  
• Strong understanding of procurement processes and procedures.
  
• Excellent communication and negotiation skills.
  
• Proficient in MS Office and inventory management software.
  
• Strong attention to detail and organizational skills.