Production Office Manager

JOB DESCRIPTION Snyder School of Cinema Media Arts (“CMA”) BASIC FUNCTION AND RESPONSIBILITY The Production Office Manager is responsible for running the CMA Production Office, guiding and managing the student production workflow within the Snyder School of Cinema Media Arts, recognized by Variety as one of the top film schools in the world. Across more than 500 productions annually, this office and role serves as a liaison for students, centralizing the paperwork and logistical support required for student productions. This support includes but is not limited to maintaining the official CMA production handbook, greenlight approval forms, ensuring permits are obtained for off- and on-campus locations, adherence to insurance protocols, routing rental and location agreements, talent agreements, SAG/AFTRA and related guild compliance, equipment protocols, contracts, purchase requisitions, along with ensuring student compliance with Campus Safety and Risk Management’s safety guidelines. In addition, this role assists in the organization and execution of CMA-led live events including, but not limited to, summer film camps, screenings, special guest forums, recruiting events, community activities, student training seminars, alumni and/or faculty events, among others as assigned. ALIGNMENT WITH THEOLOGICAL POSITIONS The person who fills this position must be someone who personally agrees with Biola’s Articles of Faith and Statement of Biblical Principles and who is supportive of the positions taken by Biola as contained in its Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola. ESSENTIAL DUTIES * Oversight of the CMA Production Office, including the student production workflow and supervising the Production Office Coordinator. * Point-person for students to help them navigate through the pre-production greenlight and production approval processes. Evaluate, update as needed, and communicate these processes to students. * Provide logistical support for students throughout the production process, including but not limited to obtaining permits, rental and location agreements, insurance certificates, talent agreements and related guild compliance, equipment protocols, and safety compliance. * Liaison with Risk Management to understand and communicate insurance obligations. Ensure student safety protocols are in place, communicated, and followed. Maintain communication with Risk Management for script pre-clearance when necessary. * Assist in the facilitation of on-campus filming approvals, connecting students with applicable departments, personnel and Campus Safety. * Process student contract requests, whether for locations, equipment, SAG/AFTRA talent, etc. * Process purchase requisitions and reimbursements for student films when applicable. * Maintain a centralized database of all production forms students will need to access. * Manage the hiring of production personnel including SAG/AFTRA talent, independent contractors, etc. Ensure timecards and/or compensation requests are processed on a timely basis. * Maintain a weekly calendar of active productions and assist students with crewing opportunities. * Manage multiple Biola Film Camps per year in conjunction with the faculty instructor. Lead logistics including but not limited to student registration, camper communication, counselor selection and supervision, timecards and/or compensation requisitions, workshop scheduling, guest speakers, excursions, on-campus housing, and meal arrangements. * Liaison with the Production Center and Equipment Room staff to review and approve external equipment rental requests for greenlit projects. * Process all Assignments of Copyrights for student projects. * Liaison with the Legal department with regards to insurance audits and reports. * Manage the archiving of university-owned student production material. Aggregate final cuts, forms, scripts, behind-the-scenes footage, photos, etc. NON-ESSENTIAL DUTIES * Assist with budget management as needed for the department and student production budgets. * Host student tours when required. * Partner with the CMA Office of Festival Relations for the submission of student work into various film festivals. * Work alongside CMA’s Manager of Strategic Events and Marketing to plan and execute live events on- and off-campus. Duties may include setting up / tearing down events, hosting guests, scheduling and booking talent/attendees, working with a team of student workers, booking locations, etc. * Provide additional support as needed for departmental initiatives and new opportunities. * Participation in overall Biola University events as needed. SUPERVISION RECEIVED Assistant Dean, Snyder School of Cinema Media Arts QUALIFICATIONS General: * Demonstrated commitment to working within a team-orientated approach and maintaining the highest professional standards. * Strong intra- and inter-departmental communication and collaboration, as this position requires extensive interaction with faculty, students, and other university staff of all levels. * Knowledge of production management and the production process is required (permits, insurance, equipment, etc.) * Successful track-record managing people and projects. * Successful experience in providing effective communications.Excellent writing and verbal communication skills. * Ability to adapt and adhere to university procedures, documentation, and systems requirements. * Effective steward of resources and budgets. * Proficiency with PC and/or Mac platforms, and standard computer applications including but not limited to MS Office and Google Workspace. Education: * Bachelor's degree from an accredited college or university. Media degree in Film and/or Television is preferred. Skills: * A strategic planner who is highly organized. Great attention to detail and accuracy. * Able to effectively multi-task and manage time/responsibilities efficiently. * Excellent interpersonal, writing and verbal communications skills. * Strong relatability to students, co-workers and faculty. * Self-motivated, resourceful, team player, customer service oriented, professional attitude. * Management experience and strong leadership qualities…knows how to effectively engage a team to accomplish a goal. * May require lifting, bending, and standing for potentially long periods of time. ADDITIONAL INFORMATION * Hours Per Week: 40+ hours per week. This is a full-time, salaried exempt position. While 40 hours per week are expected, due to the professional nature of the position, there will be times when additional work/hours will be required in the evenings and on weekends, both for on and off campus work/events. * Months Per Year: 12