Program Accountant

Job Summary

The program accountant is responsible for developing, monitoring, and maintaining all accounting and financial reporting requirements of assigned programs.

Job Responsibilities

• For new programs – read request for proposal, obtain an understanding of the funding/budget parameters, and develop a budget and budget narrative based on those parameters with the Comptroller.
• For existing programs – analyze new budget against past performance and understand variances.
• Work with program directors and Program Planning, Research and Evaluation (PPR&E) to determine staff and program-specific costs as necessary for both new and existing program budgets.
• Actively manage and maintain contract management tracking spreadsheet to track and understand accounting and financial reporting requirements, including cash and in-kind match requirements.
• Ensure all costs associated with grant are properly recorded and all costs charged against the grant are accurate.
• Analyze costs against budget to ensure in line and variances are understood and properly communicated.
• Prepare program accounting spreadsheet for assigned programs on a monthly basis.
• Review accounting spreadsheets with Comptroller on a monthly basis. Identify, discuss, and adjust any issues, including, but not limited to program allocations, budget-to-actual variances, and programmatic changes.
• Host monthly budget review meetings with program directors and PPR&E on a monthly basis to review accounting spreadsheets. Identify, discuss, and adjust any issues, including, but not limited to program allocations, budget-to-actual variances, and programmatic changes.
• Prepare vouchers/billings for assigned contracts/grants within timeline of agreement.
• Prepare budgets and related documents for new contract proposals as assigned.
• Prepare contract related reports for assigned programs on a timely basis.
• Prepare Medicaid billings for assigned Medicaid funded programs, and process Medicaid re-bills as needed.
• Assist Comptroller with a monthly analysis of open Accounts Receivable balances. Follow up with funders regarding outstanding billings.
• Perform all other duties as assigned by the Comptroller.
• Attend / support ULR/EDC events and fund raising functions.