Program Aide/Administrative Assistant

Job Title: Program Aide/Administrative Assistant

Department: Youth Development

Reports to: After School Program Director

Status: Part Time;

Schedule: Monday - Friday; 25 hours a week

Job Summary:

The Program Aide/ Admin Assistant is responsible for collecting data for the after-school programs. They will provide administrative support by assisting in the coordination

of all aspects of the after-school program and be responsible for the required documentation. The Program Aide/Administrative Assistant will be responsible for the management of both participant and staff files, including but not limited to: attendance, participant records, staff personal files, incident reports, and other documentation needed for the proper function of the program.

Job Functions:

• Manage all after-school program data entry within the DYCD Connect PTS and Youth Services database systems.

• Assist in gathering data and compiling statistical information for program reports.

• Provide support to the leaders in the completion of attendance procedures.

• Assist with operational needs of the program where needed.

• Attends program meetings when needed.

• Manages the office to ensure effective telephone and mail communication both internally and externally.

• Ensure maintenance of office areas and equipment.

• Purchase office supplies, furniture, and equipment, etc. as needed

• Contact parents to inform about absences and lateness and early pickups and absences

• Help to prepares written materials (e.g. invitations, memos, flyers, letters, etc.) for the purpose of promoting events and documenting activities

Qualifications

• At least two years college

• Some college credits in early childhood, youth development, or education preferred

• Experience working in NYC public school

• Experience with technology, data collection, managing systems

• Strong organizational skills

• Excellent interpersonal skills

• Strong time management skills

• Strong problem solving and analytical skills

• Proficiency in Microsoft Office application

• Bilingual: Spanish/English

CHCF is an equal opportunity employer and is committed to maintain a work and learning

environment free from discrimination on the basis of race, color, religion, national origin,

pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of

birth, age, citizenship status, veteran status, political affiliation, genetic information or

disability, as defined and required by state and federal laws.