Program Associate, Wolf Trap Institute for Early Learning Through the Arts (Variable; Year-Round; 0-29 hours per week)

WORK SCHEDULE: To be discussed with Hiring Manager

POSITION LOCATION: Hybrid (will require days onsite and allow telework)

PAY RATE: $22/hour

BENEFITS: Flexible work schedule; 403(b) Retirement Plan; Complimentary tickets to select performances; Discounts at Concessions and the Gift Shop.

CONTACT INFORMATION: latishaj@wolftrap.org

Wolf Trap Foundation for the Performing Arts is seeking a Program Associate, Wolf Trap Institute for Early Learning Through the Arts (Variable; Year-Round; 0-29 hours per week) to coordinate programs and activities of the Wolf Trap Institute.

DUTIES AND RESPONSIBILITIES:

Institute Support

• Devise, plan, and implement Program services including Residencies, Professional Development and Family Involvement Workshops, Affiliate Services, and Demonstration Residency/Institute Program Observation opportunities. Ensure that Program Services are delivered in a timely, accurate, and thorough manner and are aligned with program policies, procedures, and practices
• Coordinate Institute services, maintaining communication throughout service timeframe. Ensure that all involved parties receive confirmation details for services.
• Develop, cultivate, nurture, and sustain partnerships.
• Serve as a liaison with teachers, school administrators, and teaching artists regarding program services and program effectiveness.
• Moderate virtual workshop events (includes running PowerPoint presentation, admitting participants, making opening/closing announcements, monitoring chat).
• Create and process teaching artist contracts.
• Enter contracted services on education calendar and into associated spreadsheets or databases.
• Support tracking and reporting for Residencies, Professional Development and Family Involvement Workshops.
• Track expenses on spreadsheets and assist in reconciling expenses with budget.
• Create and send confirmation documents for services.
• Assist in generating program reports on services.
• Gather research on early childhood and arts conference and assist in submission of presentation proposals.
• Gather, prepare, and organize materials for program events, conferences, and meetings.
• Support requests for information from internal departments.

Administrative Support

• Assist Institute teams with coordination, tracking, and reporting on services.
• Other duties and responsibilities as assigned.