Program Compliance Officer 1, 2, or 3

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:
Conduct compliance audits of all state agencies’ inventories of movable property and fleet management activities to determine if the agency is in compliance with all applicable laws, rules, and regulations. To accomplish this, the incumbent is required to:
o Run reports from the State’s Official System of Recordation for movable property (Protégé) and review the results of the reports.
o Select and view a statistical sample of the agency’s physical inventory of movable property. Review the agency’s in-house purchasing, property, and fleet files.

Interview property and fleet managers when discrepancies need resolving.
o Traveling statewide to verify the accuracy of data contained in the reports against the on-sight discoveries and the information provided by property and fleet management staff.
o Using independent judgment to ascertain what property and fleet program deficiencies exist.
o Using information gathered from the audit to prepare detailed, complex audit reports that the incumbent reviews with the Compliance Supervisor. Once reviewed, the audit reports are submitted to the audited agency. The reports point out deficiencies, and they include concise, succinct corrective actions needed to correct the deficiencies.
o Serve as a liaison between LPAA’s management and agency property or fleet manager to correct underutilized vehicle issues that may exist. Contacted Fleet managers concerning non-compliance with vehicle reporting or operation procedures.
o Generate agency visitation reports documenting that the incumbent has had contact with the agency property manager or fleet manager
o Can be required to prepare evidence and serve as a principal witness in court cases involving extreme violations of movable property statutes, rules, and regulations.

Provide training to the property managers and the fleet managers so that they understand the requirements of the governing statutes and administrative codes.
o Clarify misunderstanding of the statutes. Keep agencies up to date on any new laws or rule changes. Review agency policies and procedures. Review agency operations to ensure that their records are accurate and up to date. Also reviews new purchases and deletions to determine if these transactions are made properly. Provides analysis of vehicle usage and vehicle operations.
o Conduct spot audits of state agencies for internal control deficiencies. Examine records to ascertain weaknesses. Submit findings and corrections to the Program Compliance Officer Supervisor. As needed, assists agencies with establishing internal controls and updating filing systems.

Assist agencies with annual Property Certification requirements.
o Incumbent contacts agency property managers relative to their certification due date and determines if there are any problems. If agency is unable to meet the due date, incumbent suggests that a request for an extension be applied for. If an agency experiences problems with their annual reconciliation of property or fleet records, the incumbent works with the property managers and fleet managers to identify exceptions and/or discrepancies and makes recommendations for solutions.
o Reviews agency property certification packets and makes recommendation to Compliance Supervisor for approval/disapproval of agencies’ property certifications.

Assist with Preference Buyer Program mandated by statute.
o Conducts site visits of Preference Buyer applicants and submits recommendation for approval/denial to Compliance Supervisor.
o Conducts spot audits of Preference Buyer’s inventory to determine compliance issues. Prepares complex, detailed audit reports of Preference Buyer’s when compliance issues are severe enough to warrant a report.
o Can be required to prepare evidence and serve as a principal witness in court cases involving extreme violations of movable property statutes, rules, and regulations.

Perform miscellaneous duties
o Contacts agencies or makes site visits at LPAA Management’s instructions to determine a variety of things, including, but not limited to:
1.Gather information regarding the appropriateness of property and fleet use/abuse complaints.
2.When making site visits, incumbent picks up small items (typewriters, calculators, etc.) for which he has been given an approved transfer that declares the equipment to be surplus.
3. View property the agency is requesting permission to scrap and determine its correct disposition.
o Performs any other duty required by manager or supervisor.

Position-Specific Details:
Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee. A permanent classified employee offered this position may be required to resign their permanent status and accept a probationary appointment.

Career Progressions: This vacancy participates in a career progression group and may be filled from this recruitment as a Program Compliance Officer 1, 2 or 3.

Applicant must be able to lift/carry 30 lbs.; daily and overnight travel is required.

Preference may be given to applicants with experience/knowledge of the property and fleet management rules and regulations.

Louisiana is a “State as a Model Employer” for People with Disabilities.

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

A criminal history check may be conducted on employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy, contact:
Danielle Martin
HR Analyst
Division of Administration/Office of Human Resources
email: Danielle.Martin@la.gov