Program Coordinator - Hospital Medicine

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Department of Hospital Medicine is dedicated to advancing the delivery of high-quality inpatient care through clinical excellence, research, quality improvement, patient safety, and education initiatives. The Program Coordinator supports these efforts by coordinating research, quality improvement, and administrative programs that contribute to departmental and institutional goals.

Within the Department of Hospital Medicine, the Program Coordinator serves as a key resource for faculty, research leadership, and operational stakeholders. The Program Coordinator assists with research program development, quality improvement initiatives, regulatory support, program reporting, and faculty coordination. The Program Coordinator plays an integral role in maintaining research infrastructure, facilitating collaboration, and supporting continuous improvement efforts across the department.

The ideal candidate will have experience supporting research administration, quality improvement initiatives, faculty programs, and complex administrative operations. Strong organizational, project coordination, database management, regulatory compliance, communication, and reporting skills are highly desirable. Experience working in an academic healthcare, research, or hospital environment is preferred.

Salary Range\: $53,000 - $66,000 - $79,000

Why Us?
At UT MD Anderson, the Program Coordinator contributes directly to advancing research, quality improvement, and patient safety initiatives that support world-class cancer care. This role offers opportunities to collaborate with multidisciplinary teams, support innovative faculty projects, enhance operational excellence, and develop expertise in research administration, program management, and healthcare quality, while benefiting from a supportive environment that encourages professional growth and work-life balance.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance. • Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options. • Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups. • Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities
Research Program Coordination • Maintain databases of active, planned, and completed research and quality improvement projects. • Maintain repositories of hospitalist publications, poster presentations, and scholarly activities. • Facilitate research education activities and support compliance with institutional research requirements. • Assist faculty with protocol development, IRB submissions, study management, continuing reviews, audits, and regulatory requirements. • Support faculty navigation of e-PRTCL and other research administration processes. • Identify and communicate relevant grant opportunities to faculty. • Assist with grant preparation, including budget development and funded grant coordination. • Support research study management activities as needed. • Assist with research program implementation and evaluation. • Schedule research advisory group meetings and other research-related faculty meetings.

Data Management & Reporting • Ensure data security and implementation of data management plans for active research and quality improvement projects. • Track departmental research metrics, milestones, measurable targets, and performance outcomes. • Prepare research program reports, updates, and progress summaries. • Maintain and update quality improvement and research resources within the Department of Hospital Medicine shared drive. • Promote and socialize research resources available within UT MD Anderson. • Maintain accurate records of ongoing projects and associated documentation. • Monitor project status and provide reporting support to research leadership.

Research Quality & Patient Safety Initiatives • Create and generate reports on Safety Intelligence events through the UHC SI system. • Follow up on submitted comments and facilitate closure of Safety Intelligence events with departmental teams. • Assist with Focused Professional Practice Evaluation and Ongoing Professional Practice Evaluation processes. • Track new hires, mentor-mentee assignments, and meeting schedules in support of FPPE requirements. • Maintain databases for ongoing quality improvement and patient safety projects. • Obtain six-month feedback on active quality improvement projects. • Assist project teams with Quality Improvement Advisory Board submissions. • Coordinate logistics and scheduling for the Quality, Value, Safety, and Experience monthly lecture series.

Administrative & Faculty Support • Serve as liaison between departmental research leadership and institutional departments supporting research activities. • File and maintain research-related correspondence and documentation. • Coordinate meetings and presentations to communicate project goals, progress, updates, and outcomes. • Compose formal and informal correspondence, reports, presentations, and supporting documents. • Create, edit, and format presentations and reports for departmental initiatives. • Maintain physician licenses and certifications. • Manage and update faculty curriculum vitae within the Faculty Information System. • Manage faculty calendars and coordinate scheduling activities. • Communicate scheduling conflicts, confirmations, and meeting reminders. • Perform additional duties and special projects as assigned.