Program Coordinator, International Visitor Leadership Program (Contingent Upon Funding)

FLSA Status: Exempt

SALARY RANGE: $52,000-$55,000/year

SUMMARY:

The position is contingent upon funding.

The International Visitor Leadership Program (IVLP) is the U.S. Department of State’s (DOS) premier professional exchange program. Through short-term visits to the United States, current and emerging foreign leaders in a variety of fields experience our country firsthand and cultivate lasting relationships with their American counterparts. Professional meetings reflect the participants’ professional interests and support the foreign policy goals of the United States.

Based in Washington, DC, the IVLP Program Coordinator (PC) plans and delivers the logistical and financial components of short-term professional exchange visits for 70-120 participants annually from all around the world. The PC interacts with staff from the U.S. State Department, international visitors and program liaisons, community-based member organizations, lodging and transportation vendors, and other employees - in meeting the requirements of assigned IVLP projects.

The position requires close attention to detail, the ability to handle multiple tasks simultaneously and work independently, and a readiness to communicate with program partners and stakeholders. The Program Coordinator will be assigned to work under the supervision of a Program Officer for each project and will report to the Program Director. Programs may take place virtually or in-person. Some travel may be required.

The ideal candidate will have general knowledge of and interest in international affairs and public diplomacy, demonstrated experience with successful logistical management of professional exchange programs, and the ability to communicate effectively with various program stakeholders as well as professionals from around the world. Must have some budgeting experience and the flexibility to collaborate with a team of work independently as needed.

DUTIES & RESPONSIBILITIES:

• Design and oversee all aspects of program budgets including tracking of expenses, collecting supporting documentation, and processing payments;
• Ensure the timely submission of final budgets to the U.S. State Department;
• Contribute to the creation of the IVLP program book of assigned projects and finalize details on logistics and professional appointments;
• Coordinate and lead a portion of program opening sessions;
• Provide planning and logistical support for in-person and virtual meetings, webinars/conferences, and events;
• Serve as a tech support at virtual meetings as needed;
• Make arrangements for domestic and international travel;
• Process invoices, credit card reports, check requests and payments;
• Negotiate agreements for hotel or ground transportation;
• Liaise with internal and external stakeholders including other organizational units, U.S. State Department, Community Based Members, interpreters and liaisons, and vendors;
• Perform office administration tasks as assigned; and
• Other duties as assigned.