Program Coordinator (Marketing Operations)

Strategic partnerships and vendor oversight • Serve as the university’s primary liaison for beverage contractor, managing compliance, coordination and beverage ordering for all departments • Develop and maintain strategic relationships with approved marketing, print and promotional vendors • Lead competitive quote solicitation and oversee bidding processes to ensure cost efficiency and quality control • Coordinate procurement and contract processes in alignment with state policies and university procedures Marketing production and brand compliance • Oversee the production and procurement of business cards, signage, promotional materials, branded merchandise and university publications • Implement standardized ordering procedures and approval workflows to improve efficiency and ensure brand consistency • Develop and administer administrative policies and procedures related to marketing operations and brand usage Project management system administration • Serve as the university’s project management software administrator, overseeing system governance and optimization • Develop and implement intake, routing and approval processes for all marketing requests • Monitor project timelines, workflow efficiency and team accountability through reporting dashboards • Coordinate cross-functional workflows to support diverse administrative and marketing functions Departmental operations and fiscal management • Oversee departmental administrative operations, including supply procurement, equipment maintenance and inventory control • Perform and/or supervise activities related to fiscal management, purchasing and auxiliary services • Process invoices, purchase orders and requisitions in accordance with university and state guidelines • Assist with budget development, tracking and compliance; consult with leadership regarding funding availability and needs • Prepare reports and documentation to support operational and financial decision-making