Program Coordinator
Summary
Program Coordinator at Okanagan College's Continuing Studies & Corporate Training division in Kelowna, BC: develops and evaluates corporate/contract training courses, builds client relationships and proposals, schedules programs, tracks registration data, and recruits and supervises instructors, using tools like Microsoft Office, AI products, and survey software.
Salary Range: $70,719 - $103,721 annually (Typical hiring range $84,863 - $94,292 annually)
Bargaining Unit: Exempt - Administrators
Appointment Type: Continuing Full-Time
Posting Closing Date: October 25, 2026
Your Opportunity
Under the general direction of the Associate Director, Continuing Studies and Corporate Training the Program Coordinator is responsible for implementing and evaluating new and existing CSCT programs and courses for contract training, with the goal of meeting and exceeding revenue targets within the Division.
The Program Coordinator identifies and develops prospective clientele for corporate training. They design, develop and evaluate new courses and work with prospective clientele to develop and implement proposals which identify training to meet a client’s requirements. Key daily responsibilities include supporting the day-to-day operations of corporate and contract programs and courses, preparing schedules and room bookings, tracking and maintaining data in registration systems, and supporting subject-matter experts during the development of Corporate Training programming.
The Program Coordinator is responsible for recruitment, selection, supervision and evaluation of CSCT instructors for new and existing CSCT training and acts as the first point of contact to address client and student concerns with respect to CSCT training.
While this position reports to the Associate Director, the incumbent will also work directly with the Director of Continuing Studies & Corporate Training for mentorship and professional development.
Functions and Duties
1. The corporate training Program Coordinator is responsible for business development to build the corporate client base, performs needs analysis, opportunity identification and recommendation of training solutions. This role creates proposals and manages and maintains ongoing client and other stakeholder relations.
2. Designs, develops, and plans new CSCT courses.
3. Plans, schedules and implements existing CSCT courses and programs.
4. Liaises with businesses, service providers, government organizations, and not-for-profits in the region to answer queries and respond to requests regarding CSCT training.
5. Works with community and corporate partners to propose, negotiate and execute service agreements for delivery of existing courses and programs with the goal of meeting and exceeding revenue targets.
6. Works collaboratively with other Portfolios, institutions, organizations, and businesses to deliver specific CSCT programs and contract training to meet the requirements of corporate clients.
7. Assists in developing and updating short and medium range plans to support Division programs, courses and operations.
8. Prepares an annual plan and budget, according to established policies and procedures, for the approval of the Associate Director relating to designated program portfolio, including new and existing CT courses, and other projects related to the portfolio.
9. Monitors revenue and expenditure statements relative to approved budget with the goal of meeting or exceeding targets and maintains statistical data including trends, forecasts and projections.
10. Comfort and experience in working with emerging technologies, such as AI, data management systems, and survey software.
11. Responsible for recruitment, selection, supervision and evaluation of CSCT instructors for new and existing Corporate Training courses.
12. Prepares staffing forms for CSCT instructors
13. Ensures client and student concerns, complaints, and suggestions are addressed in a timely fashion.
14. In cooperation with the Associate Director, develops and supports implementation of promotional plans for new and existing courses as well as existing programs within the designated portfolio.
15. Performs other duties as assigned.
Education and Experience
Skills and Abilities
Demonstrated capacity to work effectively in a collaborative team environment, and in taking initiative with limited supervision/direction
Ability to deal tactfully and diplomatically with internal and external contacts
Must be flexible, extremely detail-oriented and able to manage high work volume and conflicting priorities in order to meet deadlines
Demonstrated project management skills
Strong written and verbal communication skills
Creative problem solver
Strong budgeting and analytical skills
Proficiency in using Microsoft Office, AI products, training software, survey software; ability to generate and analyze reports
Skills
As published by lever · 18 questions · 2 written answers
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, Do you identify as an Indigenous person?, Do you self-identify as a member of a visible minority group?, What is your gender identity?
Short answers (4)
- Type Your Legal Name (as it appears on government-issued ID, if different): optional
- If yes, please enter your 9-digit 300 employee number with no spaces. optional
- If yes, please enter your 9-digit 300 student ID with no spaces. optional
- Highest degree in progress with expected completion year optional
Pick from a list (8)
- Do you currently work or have you worked for Okanagan College?
- Are you currently a student or have you ever been a student at Okanagan College?
- Highest degree earned optional
- Are you legally entitled to work in Canada?
- Do you have a Social Insurance Number (SIN) that begins with the number 9?
- Are you available for shift or on-call work? optional
- Okanagan College maintains a pool for Continuing Studies Instructors. Instructors typically have diplomas, certificates, or degrees combined with industry experience. If you're interested in teaching continuing studies courses, please indicate below. optional
- Do you consent to receive text messages from Okanagan College? optional
Written answers (2)
- Type your full address, including postal code.
- If you have a valid work permit, please indicate its expiry date (mm/dd/yy). optional
Attachments (4)
- Please upload a cover letter. To replace an uploaded file, select the upload field again and choose the correct document before submitting your application. optional
- Supporting Documents (certification, licence, transcript, or portfolio). To replace an uploaded file, select the upload field again and choose the correct document before submitting your application. optional
- Additional Supporting Documents 1 optional
- Additional Supporting Documents 2 optional