Program Coordinator - Special Initiatives
Summary
Program Coordinator - Special Initiatives at Okanagan College coordinates trades programs and externally funded projects at the Kelowna Airport campus: managing budgets, grant and financial reporting, procurement, and partner relationships while supporting program development. It is an administrative coordination role using Microsoft Office and databases, not a software engineering job.
Salary Range: $70,719 -$103,721 annually. Typical hiring range $84,863 - $94,292
Bargaining Unit: Exempt - Administrators
Appointment Type: Term, Full-Time
Posting Closing Date: October 4, 2026
Schedule: will be Monday to Friday and not exceed 35 hours per week. Specific hours will be determined upon discussion with designated supervisor. Incumbent may be required to work the occasional evening or weekend to support events.
Your Opportunity
Functions and Duties
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As the primary contact with external partners and funders, assists the Trades Management team in creating and implementing project and initiative budgets, including those funded through external partnership and funding sources. Monitors related expenditures and adherence to financial processes and procedures, submission timelines and outcomes including compliance with contract conditions and targets, required formats, guidelines, agreements, and reporting.
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Monitors and reconciles project financial activity, prepares financial reports and forecasts, tracks expenditures against approved budgets, identifies variances and potential risks, and provides recommendations to support effective resource management and achievement of project objectives.
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Working closely with Department Chairs, Toolroom Attendants, and the Trades Management team, this position coordinates the purchasing and procurement of non-routine program capital equipment and specialized tools and project-related resources. Responsibilities include tracking expenditure and processing invoices and related payment documentation. This position liaises with Procurement on Negotiated Request for Proposal (NRFP) processes and participates in committees and initiatives related to equipment acquisition, capital planning, and program development needs.
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Plans, develop, implement, evaluate programs, courses, and training initiatives, including supporting short- and medium-range planning to meet operational, client, and organizational objectives. As needed, assists with program - mapping and support. May work closely with regulatory bodies ensuring compliance with program standards and regulations.
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Develops and implements project strategies and plans, ensuring successful execution and achievement of project objectives; maintains project-related records and tracking systems, including monitoring participant and graduate outcomes, to support reporting, evaluation, continuous improvement, and long-term program and organizational goals.
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Builds and maintains relationships with businesses, service providers, government organizations, school districts, senior secondary schools, non-profits, and corporate partners in the region to identify training needs, respond to inquiries, develop partnerships, negotiate service agreements, and support the delivery of programs and contract training.
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Assists Trades Program Administrators with the coordination and administration of Trades General Interest courses, programs, and training projects, including budget support, course logistics, instructional materials, online resources, and monitoring course registrations and capacity. Prepares staffing forms for instructors in new and existing Trades General interest and Industry courses.
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Provides information and support to students and clients regarding general policy, admission, and registration information on programs either by telephone, electronically, or in-person. Ensures student concerns, complaints and suggestions are addressed in a timely fashion.
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Prepares and manages annual plans and budgets for designated programs, courses, and projects in accordance with established policies and procedures; monitors revenues, expenditures, trends, forecasts, and performance metrics to support informed decision-making and achieve approved financial and operational targets.
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Collaborate with College Relations and other internal departments to plan, implement, and evaluate marketing, recruitment, outreach, and engagement activities that support project, program, and facility objectives; may assist with tours, student engagement initiatives, events, and provide administrative and operational support to instructors, support staff, and students.
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In collaboration with Departments Chairs and the Trades Management team, coordinates the relocation, installation, and setup of program and facility furniture, equipment, and capital assets. Liaises with internal and external partners and contractors as needed.
Performs other duties as assigned.
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Education and Experience
Skills and Abilities
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Demonstrated capacity to work effectively in a collaborative team environment, and in taking initiative with limited supervision/direction.
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Ability to deal tactfully and diplomatically with internal and external contacts.
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Must be flexible, extremely detail-oriented and able to manage high work volume and conflicting priorities in order to meet deadlines.
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Demonstrated project management skills.
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Strong written and verbal communication skills.
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Creative problem solver.
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Strong budgeting and analytical skills.
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Proficiency in using Microsoft Office and complex databases, to generate and analyze reports.
Skills
As published by lever · 18 questions · 2 written answers
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, Do you identify as an Indigenous person?, Do you self-identify as a member of a visible minority group?, What is your gender identity?
Short answers (4)
- Type Your Legal Name (as it appears on government-issued ID, if different): optional
- If yes, please enter your 9-digit 300 employee number with no spaces. optional
- If yes, please enter your 9-digit 300 student ID with no spaces. optional
- Highest degree in progress with expected completion year optional
Pick from a list (8)
- Do you currently work or have you worked for Okanagan College?
- Are you currently a student or have you ever been a student at Okanagan College?
- Highest degree earned optional
- Are you legally entitled to work in Canada?
- Do you have a Social Insurance Number (SIN) that begins with the number 9?
- Are you available for shift or on-call work? optional
- Okanagan College maintains a pool for Continuing Studies Instructors. Instructors typically have diplomas, certificates, or degrees combined with industry experience. If you're interested in teaching continuing studies courses, please indicate below. optional
- Do you consent to receive text messages from Okanagan College? optional
Written answers (2)
- Type your full address, including postal code.
- If you have a valid work permit, please indicate its expiry date (mm/dd/yy). optional
Attachments (4)
- Please upload a cover letter. To replace an uploaded file, select the upload field again and choose the correct document before submitting your application. optional
- Supporting Documents (certification, licence, transcript, or portfolio). To replace an uploaded file, select the upload field again and choose the correct document before submitting your application. optional
- Additional Supporting Documents 1 optional
- Additional Supporting Documents 2 optional