Program Coordinator - Undergraduate Research Hub

The Program Coordinator is responsible for coordinating and supporting program implementation across the Undergraduate Research Hub (URH). This role coordinates operational, administrative, and front-line student-facing tasks pertaining to URH programming and events, including leading communications and outreach efforts and supporting program data, awards, and employee functions. The Program Coordinator works in close partnership with leadership and Associate Directors to ensure execution of URH programming and functions Duties Responsibilities: Communications, Marketing, and Outreach (25%) Manage URH website updates, social media presence, and newsletter to ensure accurate and timely content Represent URH at campus tabling events, recruitment fairs, and partnership opportunities; work with team members to identify venues across the university ecosystem where URH programs can recruit students, collaborate with campus units, or increase visibility Maintain shared email systems (Emma, listserv, iAdvise) and coordinate communications with campus stakeholders Program Implementation Support (25%) Coordinate operational and logistical support for URH signature programs and associated events, including stakeholder engagement, judge recruitment, materials production, participant check-in, and on-site execution Update, create, and deliver content for information sessions and workshops, including support for summer programming; facilitate skills development and community-building programming opportunities throughout the academic year Coordinate student and staff travel to local, regional, and national conferences and research events, including registration, logistics, documentation, and reimbursement processing; represent URH by attending and accompanying students to select conferences and research events throughout the year URH Operations (20%) Coordinate day-to-day operations and logistics across URH programs, including management of the unit calendar, program event scheduling, space reservations, and activities that support successful program delivery Coordinate personnel scheduling and office coverage in support of URH programs, aligning staff and student worker availability with program needs while ensuring consistent communication, engagement, and support for students, faculty, and visitors Support URH staff in unit purchasing and fiscal tracking Student Data, Reporting, and Awards Administration (15%) Maintain participant rosters and alumni outcome tracking across active programs Assist with evaluation efforts by compiling data, maintaining spreadsheets, and supporting report preparation Coordinate student award and employment processes in partnership with the CP-BSC, including collection of required documentation, monitoring of appointments and balances, and support for semester closeout activities. Student Employee Onboarding and Supervision (15%) Coordinate onboarding activities for student employees in partnership with the CP-BSC, including hiring documentation, appointment processing, and required training Coordinate Federal Work-Study (FWS) research positions and other student employee placements within URH in coordination with the Office of Student Financial Aid Provide ongoing supervision and feedback for URH student employees