Program Coordinator

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Overview

The MacMillan Center’s Global Programs promote scholarship and exchange across a range of thematic areas, adopting interdisciplinary, transnational lenses to generate new insights on topics of global importance. Led by members of Yale’s faculty and drawing upon world-class scholarship from within and outside the university, the programs are designed to interrogate the causes of global challenges while advancing new forms of inquiry in the humanities, social sciences, and related fields.

This part-time temporary position provides administrative support for a portfolio of Global Programs, overseeing logistics and administrative matters, coordinating program activities, and implementing administrative procedures and systems. Serves as the principal point of contact for questions on policies, procedures, and office activities; processes and monitors program expenses; and composes correspondence and written materials. Ensures compliance with University, federal, and state guidelines and regulations. May perform other duties as assigned.

The Program Coordinator arranges travel, meetings, and events; maintains communication with stakeholders; manages event logistics; and ensures smooth day-to-day program administration in accordance with policy. The role requires strong organizational and project management skills, the ability to multitask, and proficiency with Microsoft Office.

Required Skills and Abilities

1. Strong organizational and project management skills, with the ability to prioritize multiple tasks and deadlines.

2. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
3. Excellent written and verbal communication skills, including proofreading and editing abilities.
4. Ability to work both independently and as part of a team, showing initiative and problem-solving skills.


Preferred Skills and Abilities

1. Familiarity with database management and content management systems (e.g., Drupal, Salesforce, Workday).
2. Experience with event planning and coordination, including logistics, catering, and travel arrangements.

Principal Responsibilities

1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

08/27/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Part time

Duration Type

Temporary / Casual (Fixed Term)

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.