Program Manager - City of Miami

Position OverviewThis is advanced, responsible professional work assisting with prioritizing, monitoring, and managing the City's project portfolio within the Capital Improvements Program. An individual in this capacity will work as part of the Program Management Team analyzing, evaluating, developing, and implementing departmental procedures and business processes related to the administration of the City's Capital Improvements Project Portfolio.

The Capital Improvements Program (CIP) Program Manager is responsible for the strategic planning, coordination, and management of the City’s portfolio of capital design and construction projects. This position provides leadership and oversight to ensure projects within the Capital Improvements Program are delivered efficiently, on schedule, within budget, and in compliance with City standards and regulatory requirements.

The Program Manager works closely with City leadership, project managers, consultants, contractors, and client departments to plan, prioritize, and execute infrastructure projects that support the City's long-term development goals. Responsibilities include monitoring project performance, overseeing budget and schedule compliance, coordinating project delivery teams, improving program processes, and supporting the successful implementation of the City’s multi-year Capital Improvements Plan.

The position plays a key role in ensuring that capital projects, including transportation, public facilities, utilities, parks, and other municipal infrastructure are properly planned, funded, and executed through effective program management practices.

Responsibilities:

• Support the planning, development, and administration of the City’s multi-year Capital Improvements Program (CIP).
• Assist in managing a portfolio of capital projects from planning through design, procurement, construction, and closeout.
• Coordinate with City departments to identify capital project needs, establish priorities, and align projects with available funding sources.
• Ensure projects are programmed appropriately within the 5-year Capital Improvements Plan and are aligned with fiscal year budgets.
• Monitor the performance of capital projects across various phases, including planning, design, permitting, procurement, and construction.
• Track and evaluate project progress in terms of schedule, cost, scope, and quality.
• Identify risks, delays, or cost impacts and develop mitigation strategies.
• Provide recommendations to management to improve project delivery performance.
• Assist with the preparation and monitoring of the annual Capital Improvements Program budget.
• Review project cost estimates, funding allocations, and budget forecasts.
• Monitor project expenditures and burn rates to ensure financial accountability and alignment with approved budgets.
• Support funding strategies including bonds, grants, and other capital funding sources.
• Coordinate with design consultants, construction managers, and contractors to ensure projects meet technical standards, regulatory requirements, and City policies.
• Support the review of project schedules, construction progress, and field issues.
• Participate in site visits, project meetings, and milestone reviews.
• Prepare executive-level reports and dashboards on the status of capital projects and the overall CIP portfolio.
• Analyze project data to evaluate program performance, including cost trends, schedule adherence, and resource utilization.
• Provide recommendations for improving program efficiency and project delivery outcomes.