Program Specialist

This Program Specialist position is located in the Surgical Service at the West Haven, CT VAMC location. This position is a Full-Time position at 40 hours per week.

The purpose of the position is to perform administrative functions that include technical support, human resource management, analytical and evaluative techniques, logistics and a variety of related administrative matters in support of the Surgical and Operating Room services. The employee will perform administrative work with one or more of the following areas: personnel management/administration, budgeting and financial management, procurement and contracting, property management, and/or supply. Some of the duties include, but are not limited to; Functions as the primary coordinator for the surgical group for house staff and fellowship programs; Interprets and adapts available guidelines and refers to AMION and Med Hub regrading physician specialty schedules to ensure correct 24hour VA Inpatient/outpatient coverage; Throughout the academic year, the employee will have ongoing duties/responsibilities which include (but not limited to): scheduling conference, journal club, organizing and distrusting call schedules for the month, creating rotation and elective schedules for immersion block, creating call schedules, clinic schedules, serve as an education liaison, coordinating education actives, and etc.; Ensures that all house staff and fellows are properly appointed in the hospital's computer system;; Works closely with liaisons at Yale to ensure a smooth transition during the beginning of the academic year and during all rotation dates; Provides technical support to customers who need advice, assistance, and training in applying hardware and software systems; Performs work related to the resolution of user, hardware, software applications, and/or systems problems; Plans, designs, organize, conduct and/or coordinate all of the computer training and implantation of relevant network applications for the Perioperative Services; Assists in solving problems associated with deliveries in support of individual hardware and software orders; All other duties as assigned. Work Schedule: Full-Time/Monday-Friday/8a-430p Compressed/Flexible: Not Authorized Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD00588A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is in the Competitive Service Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service. Veterans' preference does not apply for other current permanent Federal agency employees.

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.