Program Support Assistant

Two Page Resume Limit Applies for this Position. The incumbent serves as a Program Support Assistant in the Safety and Occupational Health Service, providing technical, administrative, and clerical support to ensure effective operation of Safety programs within the Medical Center. The Safety Service supplies program support to fulfill the VA mission, and the employee will offer direct clerical support to the Safety staff.

Major duties include, but are not limited to: Schedule meetings, prepare agendas, take meeting minutes, and maintain documentation to support Safety program operations. Manage ordering and inventory of office/administrative supplies, ensuring adequate stock levels. Track mandatory Safety and related training for staff in the Talent Management System (TMS); maintain records and produce compliance reports. Support clerical projects, data tracking, status monitoring, and coordination with other services/agencies. Utilize systems such as VATAS, Maximo, EER, VistA, Performance Logic, SharePoint, and Microsoft Office Suite; prepare reports and summaries for leadership. Assist with resource planning, purchase orders, and procurement actions within delegated authority using established VA systems and regulations. Serve as purchase cardholder; reconcile purchases, resolve discrepancies, and maintain financial documentation. Act as timekeeper for the service, ensuring accuracy in pay, leave, and attendance records for employees; process corrections as needed. Track overtime, compensatory time, premium pay, and prepare payroll documentation. Maintain confidentiality and compliance with Privacy Act, VA policies, and record retention requirements. Serve as Service Records Control Officer; manage correspondence files and Service file plan. Coordinate the Collateral Duty Safety Officer (CDSO) Program, acting as the liaison between Safety Service and other medical center departments. Schedule and organize CDSO meetings, develop agendas, and maintain the CDSO SharePoint site. Support onboarding and training of new CDSOs; ensure program documentation and binders are complete and current. Retrieve and file documentation related to safety inspections and checklists; update training to comply with regulatory changes. Work Schedule: Monday-Friday, 8:00 AM-4:30 PM Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD940130 Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.