Program Support Assistant

This position is located in the HUD-VASH Program within the Community Engagement Reintegration Service (CERS) located at VA Greater Los Angeles, Healthcare System. The purpose of this position is to perform a variety of staff support functions, special projects and assignments in support of HUD-VASH leadership (HUD-VASH Coordinator, HUD-VASH Deputy Coordinator, HUD-VASH Contract Coordinator, HUD-VASH Administrative Officer and other HUD-VASH Program Management staff, as appropriate).

The VA Greater Los Angeles Healthcare System (GLA) is the largest, most complex healthcare system within the Department of Veterans Affairs. It is a component of the VA Desert Pacific Healthcare Network (VISN 22) that provides services to veterans residing in Southern California and Southern Nevada, including VISN 22 Textile Care Facility Plant GLA consists of three ambulatory care centers, a tertiary care facility and ten community based outpatient clinics treating veterans residing throughout five counties: Los Angeles, Santa Barbara, Kern County, and San Luis Obispo. The major duties of the position include: program office planning/administrative support and communication liaison; as support is needed. Prepares detailed written accounts or minutes of meetings. The incumbent identifies, coordinates, and tracks post-meeting action items to completion. The incumbent Develops systems, processes, and procedures to ensure timely submission, review, and coordination of all required read-ahead materials for meetings involving HUD-VASH leadership. The incumbent reviews daily briefing folders for the HUD-VASH leadership team to ensure that they are prepared properly and oversees the weekly calendar reconciliation process. Manages the HUD-VASH office schedule, or day-to-day plans. Maintains conference room appointments and calendar by scheduling meetings and sets reminders. Develops routine plans or schedules using standard reference and existing information. Plans and coordinates logistics for small to large-scale events such as special committees,boards, symposia, and conferences based on meeting objectives, identifies schedule/timerequired, and estimates resources required. Responsible for timekeeping functions for multiple HUD-VASH sections ranging up to 200 employees. Act as a Personal Identity Verification (PIV) Sponsor for PIV Card applicants. Act as the Talent Management System Coordinator (TMS)-training specialist and manage/oversee the TMS learning plans for employees. Ensure that staff complete all mandatory and assigned training for staff aligned to HUD-VASH; Responsible for overseeing the procurement of supplies and services required for program office functions. The incumbent manages certification of invoices, program office obligations, and reconciliation of accounts. Must be able to operate a government furnished vehicle for purposes of program support. Work Schedule: Full-time, Monday-Friday, 8:00 a.m.-4:30 p.m. Position Description/PD#: Program Support Assistant/PD069150 Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required

You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: Your performance and conduct; The needs and interests of the agency; Whether your continued employment would advance organizational goals of the agency or the Government; and Whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.