Programme & Secretariat Executive (1 Year)
Summary
Coordinates and supports a one-year conference programme, including stakeholder engagement, logistics, and secretariat duties for an international organization in Singapore.
Key Responsibilities
- Support the conceptualisation of conference programme, schedule, special showcases, and fringe programmes.
- Engage internal and external stakeholders — public, private, community, and diplomatic sectors — to secure buy-in and alignment on strategic objectives.
- Liaise with attending Committees on strategic and operational coordination, including drafting agreements and ensuring alignment with Committee law.
- Plan hospitality logistics, including flights, accommodation, and ground transport.
- Perform secretariat duties for the client group, including liaison with external vendors, note-taking, records management, and logistical support.
- Support post-event administrative processes, including feedback collection and report generation.
Secretarial Duties:
- Perform secretariat duties spanning administrative functions (records keeping, meeting preparation) and strategic/governance support.
- Maintain membership database and support the annual membership open call.
- Design the revenue framework and advise on effective utilisation of membership revenue.
- Refine membership tiers to diversify membership applications.
- Support the transition to a digital membership card.
- Support engagement with local and international stakeholders.
- Represent client group for related meetings, preparing position papers and memos as needed.
- Partner with external vendors on the conceptualisation of related conferences and outreach activities.
Requirements:
• At least 3-5 years of work experience, preferably in international relations, and specific to working with International Organizations
• Keen interest in current and international affairs
• Enjoys engaging with a diverse range of local and international stakeholders
• Able to think, speak and write critically and strategically
• Creative, resourceful and able to multi-task
• Excellent team player and able to drive initiatives and projects involving stakeholders from multiple divisions or agencies
• Prior work experience involving the arts and culture sector, international relations and/or stakeholder engagement will be a strong asset
Salary: $5000 - 5500/Month
Contract: 1 Year
Location: Bugis
EA License No.: 96C4864
Reg. No.: R22110485 (Shanice Lim Xin Ni)