Project Accounting Administrative Assistant I
Posted
Role Overview:
Provides project financial and administrative support related to project accounting
activities within a Sector. Performs clerical and financial support functions and assists
Project Accountants and Project Managers with maintaining accurate project records and
supporting invoicing processes.
What We’re Looking For:
- Associate’s or higher-level degree in Accounting, Finance, Business Administration,
or related field preferred.
- Proficiency with Microsoft O ice Suite (Word, Excel, Outlook) required.
- Proficiency with Adobe products, database management software, and internet
based tools required.
- Ability to maintain positive working relationships with internal and external
stakeholders required.
- Ability to work e ectively with all levels of management, clients, and sta required.
- Strong verbal and written communication skills required.
- Ability to anticipate and respond to internal and external client needs required.
- Ability to perform self-directed tasks required.
- Strong conflict resolution skills required.
- Excellent attention to detail required.
- Above-average analytical skills required.
- Working knowledge of MIS, accounting, and financial systems required.
- Ability to prioritize tasks by assessing urgency and importance required.
- Ability to make clear and timely decisions required.
- 4 years of related experience preferred.
- Experience working with Dynamics preferred.
- Experience supporting project accounting or financial operations preferred.
- Experience working in professional services environments preferred.
- Familiarity with ERP systems and project-based workflows preferred.
What You’ll Be Working On:
Firm-Wide / Project Financial Support
•
- Performs high-level general clerical duties in support of project accounting and
financial operations.
- Completes electronic file transfers and manages project-related documentation.
- Compiles invoice package backup documentation, including timesheets and
expense reports.
- Reviews, validates, and monitors subconsultant invoices and payments.
- Updates project records within the ERP system.
- Assists with project setups and invoicing activities, as required.
- Performs quality assurance and quality control (QA/QC) of invoicing packages.
- Supports accurate revenue recognition processes through administrative and documentation support.
Administrative Support
- Creates and modifies documents using company-adopted software.
- Produces drafts, reports, correspondence, and forms as required.
- Maintains databases as directed.
- Maintains accurate and e icient electronic and/or physical filing systems.
- Provides administrative and project-related support to sta on assigned projects.
Operational Support
- Supports Project Accountants, Project Managers, and finance team members with
project-related administrative tasks.
- Assists with maintaining accurate project documentation in accordance with
company procedures.
- Supports firm-wide initiatives and special projects as needed.
- Performs other duties as assigned.