Project Admin Assistant

About our client: Our client is a leading global engineering and project management consultancy embarking on large-scale infrastructure and environmental projects.

About the role:

• Perform multiple document control tasks and apply established document control procedures to resolve routine and non-routine issues.
• Escalate complex document control issues when required and coordinate information related to project assignments and procedures.
• Support project delivery teams by coordinating project files, preparing progress reports, arranging meetings and conference calls, and maintaining project records.
• Perform administrative duties related to project document control and records management.
• Ensure document quality, completeness, and accuracy in accordance with established QA/QC procedures.
• Track all incoming and outgoing document correspondences and transmissions in both electronic and hardcopy formats.
• Maintain registers for project submissions and documentation.
• Prepare and assemble final documents, including binding and related document production activities.
• Perform ad-hoc administrative and document control duties as required.

About you:

• IT skills – Proficient in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Strong organizational skills with the ability to manage large volumes of documents and work effectively in a fast-paced environment.
• Able to prioritize important and urgent tasks effectively.
• Strong interpersonal and communication skills for coordination with team members, clients, and other stakeholders.
• Able to learn project-specific procedures and new software independently.
• Proactive in identifying process improvements and developing new ways of working.
• Responsible, accountable, and takes ownership of assigned tasks.
• Able to work independently with minimal supervision and maintain a positive work attitude.

Other:

• Contract duration: 2 years (subject to renewal/extension)
• Work location: Jurong East area
• Work hours: Mon-Fri (8.30am - 5.30pm)

*Please note that only shortlisted candidates will be contacted.

EA Name: Kingsforce Management Services Pte. Ltd.

EA License: 94C3545

EAP Name: Kimberly Wong

EAP Reg No: R1984508