Project Admin Assistant

Job Description

• Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature.
• Escalate complex problems as needed, and exchange information related to assignments and document controls procedures.
• Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files.
• Perform a variety of administrative tasks in support of document controls maintenance for project.
• May assemble and bind final copy involving spiral bind or related equipment.
• Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates.
• Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.
• Maintain registers for all submittals project documentation.
• Ad-hoc administrative duties, as and when required

Requirements

• No prior experience required, fresh graduates are highly encouraged to apply
• IT skills -– Proficiency in Microsoft Office (Intermediate) (Word, Excel, Powerpoint, Outlook, Teams, Sharepoint)
• Strong organizational skills, ability to manage large volumes of documents and work in a fast-paced environment.
• Able to prioritize important or urgent matters
• Have excellent inter-personal and communication skills for coordination with team members, client and other stakeholders.
• Able to learn project specific procedures and new software independently.
• Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness.
• Responsible and takes ownership.
• Able to work independently with minimum supervision and positive work attitude.