PROJECT ADMIN
Summary
Provide administrative support for project operations, including scheduling meetings, maintaining documentation, coordinating travel and logistics, and liaising with contractors and clients. Requires Microsoft Office proficiency and Mandarin language skills for stakeholder communication.
- Location: Woodlands
- Working Hours: 5.5 days (8am to 5:30pm, 8am to 12pm)
Job Description:
- Provide administrative support to the office and assist with day-to-day operations
- Assist in organizing project-related travel, accommodations, and logistics
- Coordinate project meetings, including scheduling, preparation of agendas, and taking meeting minutes
- Assist in project documentation, reporting, and coordination
- Liaise with contractors, suppliers, and clients to track project progress
- Maintain records of contracts, permits, and project documentation
- Schedule meetings, prepare minutes, and track project timelines
- Support procurement, invoicing, and administrative tasks
- Ensure smooth communication and workflow between project teams
- Any other duties as assigned
Requirements:
- Diploma or Degree in Business Administration
- Minimum of 2 years of experience in administrative roles, preferably within the construction or related industries
- Proficient in Microsoft word, excel and PowerPoint
- Good team player
- Must be able to communicate in Mandarin to be able to liaise with Mandarin speaking associates