Project Administrative Assistant

We’re in the business of limitless potential. From iconic designs to monumental ground breakings, we believe the best solutions are the product of diverse perspectives.

By managing capital programs and projects as if they were our own, our project management business, and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization’s objectives. Our award-winning team has managed thousands of projects across all sectors — hospitals, airports, and entire university campuses; infrastructure like mass transit and water-treatment facilities; and energy and resource assignments, from mines to wind farms.

Join an award-winning team of program and project management specialists that are passionate to bring transformational project solutions to life.

Your Opportunity

Are you an approachable, highly organized, resourceful individual, capable of anticipating needs and managing your time wisely? Do you thrive in a fast-paced environment and able to juggle multiple deliverables simultaneously? Stantec is seeking a Project Administrative Assistant for our Program Management Team to successfully support the delivery of major capital projects. The Project Administrative Assistant will be under the direction of the Construction Site Manager (CSM) supporting a large infrastructure program that Stantec is currently on assignment with. A background of working in large infrastructure programs preferably in mass transit systems would be preferred.

Your Key Responsibilities

• Responsible for the admin support of multiple projects and project teams.
• Prepare, distribute, track and file project documents such as memos, minutes, emails, letters, contracts, progress reports, technical reports, specifications, data sheets, amendments, drawing lists, etc., ensuring project deadlines are met.
• Maintain and update organization charts and flow charts.
• Produce quality documentation, ensuring project templates and requirements are adhered to.
• Provide Document Control support for specific projects and programs, as required, including document filing, organizing, etc.
• Ensure corporate policies and procedures are being adhered to.
• Other tasks as required