Project Administrator
Summary
An office-based Project Administrator at A-1 Electrical Contractors answers customer calls and provides administrative support across commercial electrical projects: job setup and records, scheduling, change-order tracking, invoicing/progress billing, job costing, and closeout, using Microsoft Office (Excel, Word, Outlook) and ideally Acumatica or Procore.
ABOUT THE ROLE
A-1 Electrical Contractors, Inc. is hiring a Project Administrator to provide administrative and project support across the company. You'll be the first voice many of our customers hear, and you'll keep jobs moving behind the scenes, from setting up job records and tracking change orders to preparing invoices and closing out projects. This is a versatile role for someone who is organized, dependable, and comfortable shifting between responsibilities to support different departments and projects.
WHAT YOU'LL DO
• Phones and Customer Communication: Serve as the primary person answering incoming calls, assisting callers, and routing calls to the right person.
• Administrative Support: Handle data entry, filing, correspondence, and document preparation.
• Job Setup and Records: Set up and maintain job records, work orders, contracts, purchase orders, and supporting documentation.
• Scheduling and Coordination: Help with scheduling and coordinate with customers, project managers, and field personnel.
• Tracking: Track proposals, customer approvals, change orders, deadlines, and outstanding items.
• Job Documentation Review: Review labor hours, materials, and job documentation for completeness and accuracy.
• Invoicing: Prepare and submit invoices, including progress billing and retainage when applicable.
• Payments and Job Costing: Help with payment follow-up, job cost tracking, and reporting.
• Project Documents and Closeout: Organize project documents and help with job closeouts.
• Cross-Department Support: Provide backup administrative support across departments as needed.
WHAT YOU BRING
• High school diploma or equivalent.
• Previous administrative, customer service, or billing experience.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Professional phone etiquette and clear written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Comfort working with numbers, reviewing records, and preparing accurate invoices.
• Ability to learn new software, work independently, and follow tasks through to completion.
• A flexible, team-oriented approach and willingness to take on a variety of responsibilities.
• Able to pass a criminal background check and drug test.
NICE TO HAVE
• Experience in construction or electrical contracting.
• Familiarity with progress billing, retainage, and job cost tracking.
• Experience with construction or accounting software such as Acumatica or Procore.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
• Office-based during standard business hours. Regular attendance is an essential function.
• Extended periods of sitting, computer work, and phone use.
PAY AND BENEFITS
• Pay based on experience
• Health insurance and ancillary benefit options
• Paid holidays and PTO
• 401(k) with company match
ABOUT A-1
At A-1 Electrical Contractors, Inc., we work together to get the job done right and safely. What started in 1973 as a residential electrical company has grown into a commercial contractor known for outstanding leadership, innovation, and expertise. We’re licensed in Louisiana, Mississippi, Texas, Florida, and Alabama as we expand across the Gulf Coast. Our crews, foremen, and office staff count on each other every day, and our customers count on all of us. We take pride in quality work, look out for one another on the jobsite, and make sure everyone goes home safe. We’re a team of hard workers who want to keep learning, and we’re committed to helping you build your skills and grow your career here.
A-1 Electrical Contractors, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions of this position. A-1 Electrical Contractors, Inc. does not sponsor work visas; applicants must be currently authorized to work in the United States for any employer.