Project Administrator

Project Administrator

The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth operation of project-related functions.

Duties and Responsibilities (Essential Job Functions)

• Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents
• Create and manage electronic project folders
• Gather and maintain subcontractor documentation and required forms
• Monitor and replenish office supplies; place and follow up on supply orders as needed
• Provide administrative support to senior staff, including the Executive Director and other leadership team members
• Assist with travel arrangements and related software use for executives and field personnel
• Schedule and attend meetings; take notes and prepare meeting minutes
• Receive and review incoming communications or memos and distribute relevant information to staff
• Coordinate shipping needs for international project locations
• Handle sensitive matters with confidentiality and discretion
• Request access credentials for government project locations and coordinate required information with subcontractors and agency contacts
• Perform other assigned duties