Project Administrator

Role Overview:

The Onboarding Coordinator, internally known as Project Administrator will support workforce compliance, onboarding, training coordination, and project administration activities for a leading Australian client in the mining and resources sector.

✨ Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
• Comprehensive HMO + 1 free dependent
• 30 days paid leave (vacation, sick and wellness) - with cash conversion
• Real growth — workshops, training and clear career pathways
• Great culture — team events, employee fairs, and monthly games with exciting prizes
• Tenure rewards — milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Coordinate workforce compliance activities, including training, inductions, medicals, drug & alcohol testing, and site access requirements.
• Issue, monitor, and update induction bookings, medical appointments, compliance checks, and workforce documentation.
• Upload and maintain employee records, qualifications, certifications, and training information in IFS and other client-specific compliance systems.
• Review licenses, training records, and compliance documents to ensure employees meet project and client requirements.
• Monitor training expiry dates, compliance gaps, and upskilling requirements, coordinating updates as needed.
• Manage shared inbox enquiries, stakeholder communications, workforce trackers, and compliance updates.
• Support travel booking, workforce mobilisation, data entry, document management, reporting, and general administrative tasks.
• Liaise with project teams, site administrators, and workforce management personnel to support workforce readiness and smooth project operations.

What We’re Looking For:

• Bachelor’s Degree in Human Resource Management or a related field with at least 2–3 years of experience in project administration, workforce administration, compliance coordination, recruitment administration, or a similar role.
• Experience supporting the onboarding and compliance requirements of blue- and white-collar roles, preferably within construction, mining, engineering, maritime, or other industrial environments.
• Experience handling compliance documentation, training records, onboarding requirements, workforce coordination, or high-volume administrative processing.
• Strong attention to detail with the ability to identify discrepancies and maintain accurate records.
• Comfortable managing high-volume compliance transactions daily in a deadline-driven environment.
• Strong data entry, organizational, time management, and prioritization skills.
• Confident communicator with the ability to work in a stakeholder-facing environment.
• International client exposure is highly regarded but not essential.
• Must be willing to work full time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday - Friday, morning shift).

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.