Project Administrator
Summary
A Project Administrator supports construction Project Managers by handling monthly AIA billings, invoices, subcontractor pay applications, contracts and change orders, and maintaining project documentation and files. This is an on-site administrative role in Portland, OR.
As the Project Administrator at Schuff Steel, you'll play an essential role supporting Project Managers and Project Management Teams in coordinating necessary activities to fulfill project requirements, job scope, and client contracts. Schuff's Project Administrators are the backbone of the Project Team in organization and critical document flow. Schuff Project Administrators have worked on some of the most unique and monumental projects in the United States.
Key Performance Objectives:
- Complete AIA documents for customer billing on a monthly basis.
- Creates and submits timely billings and necessary supporting documentation.
- Monitors the status of invoices and payments in connection with Accounting Dept.
- Coordinates subcontractor and vendor pay applications and related lien releases.
- Provides necessary administrative support to the Project Management teams as related to documentation distribution, copying, filing and maintenance of necessary hard copy and electronic files.
- Assists Contracts Department in the routing of contracts and change orders.
- Prepare close-out documents as needed.
- Arrange for travel reservations and temporary living accommodations for personnel.
- Distribute necessary documents to appropriate personnel.
- Send collection notices when needed and required.
- Distribute preliminary notices for related projects.
- Maintains documentation and file keeping for management and project records.
- Process contracts and change orders accordingly.
- Distribute and handle necessary bond information and consent of sureties.
- Monitor and ensure that the company complies with all insurance requirements for each project. #LI-KF1#LI-KF1