Project Administrator

Role Details

• Schedule: Monday to Friday, 8:00 a.m. to 4:30 p.m.
• Travel: Travel to project sites may be required.
• Employment requirements: Successful completion of pre-employment drug and alcohol testing, along with safety training and certifications required for assigned projects.

The Opportunity

The Project Administrator supports FB Timberline construction projects through office coordination, document management, and administrative support. Working closely with coordinators, field supervision, and internal teams, you will maintain accurate records for onboarding, subcontractor compliance, payroll, safety, and quality.

This opportunity suits someone who enjoys keeping information organized, following through on details, and helping busy project teams stay on track. You will connect field and office teams, support timely communication, and help improve the processes that keep project administration running smoothly.

Key Elements of the Role

• Maintain organized office space, correspondence, and project records in accordance with company requirements.
• Track training, safety, quality, and inspection documentation, keeping information accurate and confidential across Viewpoint, Complyworks, SharePoint, and other project systems.
• Support onboarding and credential verification for project personnel and subcontractors, ensuring required documentation is maintained.
• Coordinate with field supervisors and Payroll to review and finalize daily timesheets and follow up on outstanding information.
• Assist Project Managers and Coordinators with meeting scheduling, minutes, action tracking, and follow-up.
• Serve as an administrative contact for field teams and internal departments, helping information reach the right people in time to meet project requirements.
• Identify improvements to administrative processes and project support, follow safe work practices, and contribute to safety initiatives.

What You’ll Bring

• Administrative experience, preferably in construction, utilities, industrial, or engineering, procurement, and construction (EPC) environments.
• A diploma in Business Administration, Construction Administration, or a related field is preferred.
• Experience supporting project teams and managing construction documentation is an asset.
• Proficiency in Microsoft Office, Adobe Acrobat, and project platforms including Viewpoint, Complyworks, and SharePoint.
• An understanding of construction workflows, project documentation, and administrative processes.
• Strong organization and attention to detail, with the ability to manage competing priorities, maintain accurate records, and handle confidential information.
• Clear written and verbal communication skills, with the ability to work independently and collaboratively with project and office teams.
• A valid driver’s license.