Project Administrator in Alvin

Job DescriptionJob Description

We are seeking an organized and proactive Service & Project Administrator to join our team. In this role, you will coordinate project logistics and financial data. If you have 2+ years of experience in service coordination, billing operations, or project administration, we want to hear from you!

Responsibilities:

• Perform pre-invoicing calculations, review service orders, and audit technician timesheets and expense reports.
• Input labor hours, materials, and project costs accurately into Microsoft Dynamics 365.
• Arrange complex travel logistics for service technicians, including flights, hotels, and vehicles.
• Maintain electronic project files and organize departmental documentation to ensure audit readiness.
• Coordinate directly with Sales, Logistics, and Accounting to ensure timely processing of service jobs.
• Respond to billing inquiries and provide professional administrative support to clients and vendors.

Qualifications:

• Experience: 2+ years in administrative support, project administration, or service coordination.

• Software: Strong proficiency in Microsoft Office (Excel, Outlook) and Microsoft Dynamics 365 or another ERP System.

• Exceptional attention to detail, strong time-management, and the ability to meet tight deadlines.

• Communication: Excellent problem-solving abilities and professional communication skills.