Project Administrator

Job Description:

• Maintain project files, scope of supply, schedules, trackers and project documents.

• Coordinate with Project, Engineering, Production, Procurement, QC, Safety, Logistics, Finance and Service teams.

• Liaise with customers, suppliers and subcontractors on project schedules, deliveries, site access and installation.

• Follow up on Purchase Orders, materials, equipment, manpower and subcontractor schedules.

• Review project files and assessment statistics and assist the Operations Manager with progress reports.

• Prepare and maintain Delivery Orders, Purchase Orders, work reports, QC/NDT records, Risk Assessments, Method Statements and other project documents.

• Coordinate drawing submissions, approvals, testing, MOM load testing and handover documentation.

• Monitor project progress, deadlines, outstanding matters and delays.

• Assist with project meetings, minutes, billing documentation and project closure.

• Perform any other project administration and coordination duties as assigned by the superior.

Requirements

• 3–4 years of experience in project administration, coordination or site supervision.
• ITE/Higher Nitec/Diploma in Mechanical, Electrical, Civil Engineering, Project Management or a related field.
• Engineering, construction, manufacturing or lifting equipment experience preferred.
• Able to understand basic technical drawings; AutoCAD knowledge is an advantage.
• Good communication, documentation and follow-up skills. Proficient in Microsoft Office.
• Able to manage multiple tasks and deadlines. Valid driving license required.
• Willing to work in the office, factory and project sites.
• Mandarin/Malay/Tamil is an advantage.
• Any other duties and tasks assigned by the superior from time to time.