Project Administrator
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Summary
A Project Administrator/Coordinator at OCU Group supporting the delivery of UK power infrastructure projects (substations, civils, cabling, overhead lines) from an office/site base in Moray, Scotland. Day to day involves planning and coordinating works, managing documents like permits and RAMS, tracking progress and costs, and producing reports using Microsoft Office.
Location: Moray - Scotland| Contract Type: Permanent | Working Pattern: Full-Time | Office & Site Based
Pay / Benefits: Remuneration for this role is benchmarked competitively within our sector.
The Opportunity
OCU is delivering major power infrastructure projects across substations, civils, cabling, and overhead line networks, helping to strengthen and modernise the UK's electricity infrastructure. As a Project Coordinator, you'll play a vital role in supporting project teams, ensuring activities are effectively planned, coordinated, and delivered in line with operational, safety, and commercial requirements.
This is an excellent opportunity for an organised and proactive individual who enjoys working in a fast-paced project environment. You'll collaborate with operational teams, subcontractors, clients, and stakeholders, helping to keep projects running smoothly from planning through to completion.
- Support the planning and coordination of project activities across civils, cabling, substation, and overhead line workstreams.
- Assist with the preparation and distribution of work packs, programmes, drawings, permits, and RAMS.
- Coordinate materials, plant, labour, and subcontractor activities to support successful project delivery.
- Monitor project progress and maintain accurate records of key milestones, activities, and deliverables.
- Support Site Managers and Supervisors with operational administration, logistics, and issue resolution.
- Ensure project documentation is accurately maintained, updated, and submitted in line with client and business requirements.
- Assist with stakeholder communications, including coordination with clients, local authorities, landowners, and operational teams.
- Produce project reports, dashboards, progress updates, and supporting documentation for project teams and management.
- Support procurement activities, change tracking, cost monitoring, and commercial administration processes.
- Promote compliance with health, safety, environmental, and quality requirements across project activities.
Essential
- Previous experience in an administrative, coordination, or project support role.
- Strong organisational and time management skills with excellent attention to detail.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Proactive approach with strong problem-solving capabilities.
- Ability to work independently and as part of a wider project team.
Desirable
- Experience within utilities, power, energy, infrastructure, or construction projects.
- Bonus if you have experience supporting project delivery or operational teams.
- It would be great if you have knowledge of document control systems and project management processes.
- It would be great if you have an understanding of health and safety documentation, permits, and compliance requirements.
- Experience producing reports, dashboards, and project performance information would be advantageous.
At OCU, we believe that meaningful work should come with meaningful support. That's the principle behind Careers with Purpose, our commitment to ensuring every person at OCU feels supported, developed, and valued, not just in their role today, but throughout their career with us.
Alongside the opportunity to work on some of the UK's most significant infrastructure projects, we offer a benefits package that we are continuing to develop as we grow, and the kind of career acceleration that only comes from being inside a business moving at this pace.
As a rapidly growing organisation, there are genuine opportunities to progress, broaden your experience, and build a long-term career within OCU Group.
For a confidential conversation about this opportunity, please contact Jonathan Bryden at jonathan.bryden@ocugroup.com.
Our vacancies are typically advertised for two weeks; however, we reserve the right to close applications early should we receive a sufficient number of suitable candidates. We therefore encourage early applications.