Project Administrator

They will have strong organisational, communication and IT skills with the ability to deliver high-quality work whilst managing several conflicting priorities and will demonstrate a high level of energy, commitment and enthusiasm for their work.

• Manage classification, sorting, indexing, filing, archiving and retrieval activities of all documentation within the Project SharePoint folders and maintain in line with Pure standards
• Manage Aconex as Project Level Administrator i.e. manage the document review and assurance process, workflows and template set-up, maintain the Aconex project directory and regularly update external users, produce system reports, and track and chase overdue tasks
• Maintain the Document Register/MIDP, and quality assurance of received information
• Support all project stakeholders in the use or Pure EDMS in line with Pure’s BIM requirements
• Production of internal reports and documents in accordance with company standards & branding and assist the teams with general administration as needed

• Work alongside colleagues to support delivery on any project where there is a greater need for capacity, or to cover sickness or absences where needed

  Administration
• Administration of expenses for Senior Managers
• Ensuring the office is clean and fully stocked
• Planning/coordinating the commitments and meetings on site
• Arrange couriers as required
• Supporting the Campus Director or Senior Management Team with:
• managing diaries, ensuring they are up-to date
• travel /accommodation bookings
• Arranging meeting rooms
• Organising internal and external events, including drafting itineraries, preparing agendas, PowerPoint presentations, and circulation of papers Welcoming guests and customers in a professional manner whether in person or on the telephone; answering or directing inquiries
• Actioning day to day ad hoc administration, filing, printing and production of documents in a timely fashion
• Monitor and manage critical dates for the project and ensuring key stakeholders are kept informed at all times of schedule

• Manage the production of documents and emails and check work carefully for accuracy and layout

• Proven experience of managing high level priorities, with a hands-on, practical approach
• Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverable
• Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges
• Positive can-do attitude with the ability to adapt to change
• Proven experience of managing high level priorities, with a hands-on, practical approach

Note: The successful candidate will be required to complete pre-employment screening to BS7858:2019, or national equivalent. (Covers: Confirmation of identity, legal right to work, financial probity, criminal history and associations with proscribed organisations). It is the policy of Pure DC that all individuals have a responsibility for the security and protection of company’s Information and IT Resources over which they have control, according to their role.